Office Coordinator

Mariani Landscape•Saint Paul, MN

71d•$21 - $30•Onsite

About The Position

Southview Design is seeking top talent to join our team as an Office Coordinator. The Office Coordinator is responsible for phone intake, greeting incoming guests, administrative tasks and ensuring both office areas are always stocked with supplies and clean and orderly.

Requirements

Minimum of 2 years of administrative related duties.
Strong written and verbal communication skills.
Proficient in MS Office.
Time management, creative problem solving, organization, and customer service skills/experience required.

Nice To Haves

Spanish speaker a plus.

Responsibilities

Answer incoming calls and route to the appropriate associate.
Responsible for New Lead calls and processing through system.
Welcome clients and visitors to the office and assist as needed.
Provide administrative support for all business units, including data entry, typing correspondence, report generation, and filing.
Sort and dispense incoming mail, emails and faxes, prepare outgoing packages.
Maintain relationship with office vendors and service providers.
Responsible for inventory of office supplies and ordering replacements as needed.
Assist in organizing company events, meetings, travel and conferences.
Take ownership of office common areas; ensure they are always in excellent shape.
Assist Marketing with client mailings, social media postings, or other strategies as needed.
Perform additional duties as assigned, with responsibilities and tasks subject to change as needed.