Office Coordinator - Adult Education Services

Catholic Charities of Southern Nevada•Las Vegas, NV

1d•$20 - $20•Onsite

About The Position

The Office Coordinator is expected to maintain an efficient professional educational environment as well as provide administrative support to the Adult Education Services (AES) by serving as receptionist, assisting Program Director with administrative tasks, inputting student data, tracking attendance, create and maintain student records, assist and conduct registration, provide statistical information for reporting purposes, and ordering of office supplies.

Requirements

Due to clientele, must be bilingual in English and Spanish.
Strong organizational and time management skills.
Ability to work in a fast-paced environment.
Ability to work with minimum supervision while completing all tasks.
Ability to operate a multi-line phone system.
Ability to work in a multi-cultural setting.
Possess clear, consistent, effective oral and written communication skills.
Proficiency in computers and software including Microsoft Office.
Flexible schedule to work after hours as necessary.

Nice To Haves

Associate Degree in Administration preferred or minimum of high school diploma and four years of work experience in administration field or office setting.

Responsibilities

Serve as receptionist by answering and directing phone calls, replying to emails, and greeting and assisting students.
Create and enter student records in the LACES database.
Enter follow-up information in LACES database for students who obtained employment, moved, or stopped attending.
Participate in outreach activities to engage community members, promote program services, and recruit new students.
Assist in registering clients who are unable to attend scheduled registration.
Create student records for new students and maintain records for current students.
Organize and file paperwork and keep file cabinets in order.
Create and monitor monthly attendance records in the NDE database, LACES, and provide information to staff.
Monitor the attendance daily input in LACES, printout attendance reports, and maintain student sign-in records.
Assist Instructors and Director with photocopies, faxes, filing and retrieving student files.
Provide weekly registration and monthly attendance reports to CCSN, ECDC, and other student organizations and programs requiring these reports.
Assist with preparation of reports including registration attendance, class attendance, Burlington English hour, Essential Education hour, volunteer, guest speaker, and program quarterly report.
Conduct monthly office supply inventory and complete monthly order request.
Responsible for maintenance of office equipment: copy and fax machines and ordering of supplies through contract vendor.
Responsible for outgoing mail as well as sorting and distributing incoming mail to AES staff daily.
Attend and participate in ongoing meetings and professional development.
Assist with translation and interpretation with students and documents.
Protect all confidential information, company property and electronic data.
Comply with safety rules.
Other related duties as directed.