Office Coordinator

Alter Domus • New York, NY

6d • $30 - $35 • Onsite

About The Position

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.
With a deep understanding of what it takes to succeed in alternatives, we believe in being different in what we do, how we work, and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.
Find out more about life at Alter Domus at careers.alterdomus.com
We're seeking an energetic and detail-oriented Office Coordinator to join our New York team full-time in the office. As the first point of contact for our executive leadership and high-profile clients, you'll play a pivotal role in creating an exceptional workplace experience and ensuring daily operations run seamlessly.
Your role
As Office Coordinator, you'll be the essential thread that holds our office together. Supporting a team of 30+ employees, including C-suite executives and managing a high volume of important client visits, you'll oversee our reception desk and create a welcoming, efficient environment where people can do their best work.

Requirements

• At least 1 year of experience in a customer-service or professional office environment
• Responsive, friendly, professional, and proactive communication approach
• Excellent written and verbal communication skills
• High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel and Outlook)
• Ability to visit multiple office areas
• Deadline-driven and highly organized workstyle with exceptional attention to detail
• Ability to quickly learn new concepts and excel in a fast-paced, dynamic team

Responsibilities

• Manage the front desk and visitor experience for an office of 30+ employees, C-suite executives, and high-profile clients
• Professionally greet and welcome all visitors, create guest badges, manage sign-in procedures, and ensure a seamless arrival experience
• Sort and distribute mail, manage inbound package deliveries and outbound FedEx shipping
• Monitor break room and conference room supplies and cleanliness
• Monitor office equipment and supplies, maintain inventory and report ordering requirements
• Coordinate meeting requirements, including catering deliveries, and meeting supplies
• Assist internal groups with event-planning coordination
• Welcome new team members including I9 and helping with first day task of getting computer set up

Benefits

• Support for professional accreditations
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• 24/7 support available from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed