Office Coordinator

Future Care Consultants•Lakewood Township, NJ

18d•Onsite

About The Position

We are seeking a highly organized Office Coordinator to join our team at Future Care Consultants. This vital role ensures the smooth and efficient operation of our office environment by providing comprehensive administrative support, managing office functions, and delivering exceptional customer service. Candidates will need to spend time i two of our offices- one in Lakewood, NJ and the other in Brooklyn, NY. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills, with the ability to handle multiple tasks simultaneously while maintaining a positive attitude.

Requirements

Previous experience as an Administrative Assistant/Office Manager or in a similar role is preferred.
Strong customer service skills with the ability to communicate effectively both verbally and in writing.
Strong computer skills
Prior experience with office management/meeting coordination preferred

Responsibilities

Manage front desk operations, greeting visitors and directing them appropriately.
Office supply management/Vendor Management- must be able to price shop and be comfortable negotiating pricing
Handle calendar management, scheduling appointments/meetings, and coordinating meetings for staff members.
Assist with administrative tasks such as filing, document preparation, and maintaining office supplies.
Make sure all facets of the building are functioning, and coordinate any necessary services
Collaborate with team members to improve office processes and enhance overall efficiency.
Ordering snacks, drinks and water for office
All mail/shipping related tasks
Coordination with Corporate leaders for large in office meetings
Ordering meals for business meetings and other pertinent times
Receiving and prepping laptops for new employees and addressing broken software
Receiving guests
Assisting executive team with miscellaneous tasks