Office Coordinator / Program Support Specialist

Dungarvin•Long Beach, CA

3d•$24 - $27

About The Position

Dungarvin is hiring an Office Coordinator / Program Support Specialist to support multiple Adult Day Program locations across Southern California. This position is based out of our Lakewood office in Long Beach and plays an important role in helping day-to-day operations stay organized and running smoothly. In this role, you’ll provide administrative and operational support to Program Directors, Program Coordinators, and Area Leadership. You’ll help keep communication, documentation, and processes moving forward across multiple locations, ensuring teams have what they need to effectively support the individuals we serve. This is a hands-on support role that requires someone who is organized, reliable, and comfortable managing a variety of tasks throughout the day. You’ll work both independently and alongside a team, helping maintain structure and consistency across programs. While this is a support-focused role, you should be comfortable managing your responsibilities independently and following tasks through without frequent direction. You’ll be someone who stays on top of tasks, keeps things organized, and follows through to completion. Whether it’s maintaining files, supporting scheduling, assisting with office operations, or helping with projects, your role is to support the overall flow of operations. If you’re someone who is dependable, detail-oriented, and enjoys supporting a team behind the scenes, this role offers a great opportunity to build your skills and gain exposure across multiple programs.

Requirements

High school diploma or GED required, along with at least 2 years of administrative or operational support experience in a professional setting
Strong computer and technology skills, including above average knowledge in Microsoft Office (Word, Excel, and database systems)
Experience with data entry and administrative processes, with a focus on accuracy and timeliness
Ability to work independently with minimal supervision and take initiative in day-to-day responsibilities
Strong problem-solving skills with the ability to identify problems, find solutions, and follow tasks through from start to finish
Ability to manage multiple tasks and prioritize effectively
Highly organized with strong attention to detail
Ability to support multiple priorities across different teams and locations
Clear and professional communication skills with the ability to work across all levels of the organization
Ability to handle confidential information with professionalism and discretion
Valid driver’s license and reliable transportation
Ability to travel between local program sites as needed to provide support

Nice To Haves

Experience in administrative or office support roles
Experience in healthcare, human services, or multi-location environments
Familiarity with scheduling, documentation tracking, or office coordination tasks
A positive attitude and willingness to jump in and help where needed

Responsibilities

Provide administrative and operational support to Program Directors, Program Coordinators, and Area Leadership
Assist with maintaining organized physical and electronic files
Support documentation tracking, data entry, and general administrative processes
Help coordinate scheduling needs and meeting logistics
Assist with office operations including supply ordering and vendor coordination
Support expense tracking and basic reporting tasks
Help maintain communication flow across teams and locations
Assist with projects and day-to-day operational needs as they arise
Monitor office supplies and equipment, reporting needs for restocking or maintenance
Act as an extra set of hands for operations, stepping in where support is needed

Benefits

Competitive Pay: $24.00/per hour
Full Range Scale: $24.00 - $26.75 per hour (The starting rate for this position is fixed at $24.00 per hour. Pay increases occur over time and are tied to tenure/length of employment with Dungarvin.)
Full Time, Monday-Friday
Medical, Vision and Dental Insurance for full-time employees
Supplemental Insurance
Flex Spending and HSA Accounts for full-time employees
Pet Insurance
Life Insurance for full-time employees
401 K plan with up to 3% employer match based on eligibility requirements
PAID TIME OFF (PTO) for eligible employees
PTO Donation
Growth and Development Opportunities
Employee Referral Program
Employee Assistance Program
National Brand Discounts
TapCheck – access up to 50% of your pay before payday
PAID training and orientation