Office Coordinator (Product Development Team)

Kitsch LLC•Los Angeles, CA

6d•Onsite

About The Position

KITSCH is looking for a highly organized and enthusiastic Office Coordinator to join our Product Development team in Los Angeles. In this entry-level role, you’ll be the go-to person, ensuring that tasks are properly logged, reviewed, organized, and distributed to the right internal team members. You’ll also gain valuable hands-on experience in the product development process while collaborating with a team that’s passionate about bringing trend-forward, functional beauty products to life.

Requirements

1–2 years in office coordination, showroom management, or logistics (experience in Apparel, Beauty, or Accessories is a plus). Degree or strong interest in Fashion Merchandising or Product Development.
Proficiency in Excel/Google Sheets (tracking systems) and familiarity with shipping platforms (ShipStation, FedEx, DHL).
Support product testing as the "first line of review" by identifying materials, colors, and quality defects.
Hyper-organized, strong communication across departments, and the ability to thrive in a fast-paced environment.
Comfortable lifting and moving sample crates (up to 20-30 lbs).
A genuine interest in product development and a desire to learn the ins and outs of the process.
Strong organizational skills with close attention to detail.
Ability to manage multiple priorities in a fast-paced, dynamic environment.
Excellent verbal and written communication skills.
A love for Kitsch products and an eye for trend, design, and customer appeal.
Team player with a positive attitude and a proactive, strong work ethic.
Has a sense of urgency and adherence to deadlines
Problem solver who finds creative solutions to various unexpected challenges
Proactive and takes initiative.
Must be able to lift and carry sample boxes (up to 25 lbs) and stay organized in a hands-on workspace.

Nice To Haves

experience in Apparel, Beauty, or Accessories is a plus

Responsibilities

Multiple visits per day to the nearby mail shop to receive all inbound mail, and drop off outbound mail & packages.
Photograph, notify, and distribute samples to the appropriate team members across Product Development, Design, Sales, Marketing, Creative, and leadership.
Track all outbound shipments in the tracker document for accurate record keeping and communication with team members.
Ensure office & misc. Supplies are continuously in stock, reordering when necessary while staying within budget.
Ensure garbage has been disposed of at the end of every day.
Ensure the dishwasher has been filled at the end of every day.
Ensure the office is organized and tidy on a daily basis. Determine if there are opportunities for improvement in office organization, recommend suggestions for approval, and execute improvements to completion.
Communicate professionally with internal stakeholders as needed regarding shipments or updates.
Maintain a strong understanding of Kitsch’s brand, products, and aesthetic, and bring a point of view to everything you touch.
Occasionally support miscellaneous project requests outside of sample & office management responsibilities.
Set up a conference room for TikTok content creation on an as-needed basis.