Office Coordinator of Clinical Placements

Monmouth University • West Long Branch, NJ

76d • $24 • Onsite

About The Position

Monmouth University is seeking applications for an Office Coordinator of Clinical Placements in the Physician Assistant department. This position is part of the clinical team that serves the Graduate Physician Assistant program. The responsibilities include creating and maintaining the clinical student schedule, maintaining compliance records and affiliation agreements for clinical sites and preceptors and data required for accreditation, maintaining compliance records for students and requirements needed for clinical placements.

This is an in-person, on-campus, non-remote position.

For more information about the program, please visit the Physician Assistant (PA) webpage.

Requirements

• Four (4) years of related experience.
• Intermediate level knowledge of MS Word/Excel 2016.
• Must be able to interact with students, University personnel and outside constituencies in a positive, customer service-oriented style.
• Must be able to handle multiple tasks simultaneously and effectively.
• Ability to follow directions, work independently, as well as function as a team player.
• Ability to learn new software quickly and utilize a variety of computer software programs to complete assigned tasks successfully.
• Excellent interpersonal, organizational, and communication skills.
• Must be able to treat confidential and sensitive information appropriately.

Nice To Haves

• Intermediate level knowledge of MS Teams.
• Experience in an educational setting.
• Familiarity with medical terminology.
• Familiarity with clinical scheduling.

Responsibilities

• Provide a high level of customer service to students, faculty, preceptors, site coordinators and visitors both in person and by phone. Assist with general questions regarding department procedures, clinical sites, rotations, the EXXAT Data Management system, and other requests.
• Main point of contact for the EXXAT Data Management system used to manage many aspects of the clinical experience. Create, maintain and update data in system including but not limited to: user profiles, clinical sites, preceptors and students, clinical placements and evaluations.
• Collect and maintain accurate records of immunizations, background checks, liability insurance and other documentation needed for clinical placements.
• Collect appropriate documentation for preceptors and clinical sites such as board certification, credentialing, demographics and student capacity. Coordinate and secure affiliation agreements. Maintain and track communications with clinical sites.
• Assist with accreditation documentation initially and ongoing.
• Coordinate the clinical schedule in EXXAT which serves as administrative portal for student placement on clerkship activities, including direct placement of students into all required clinical clerkships for their clinical phase of training. Resolve issues which may occur such as loss of clinical site.
• Create and run various reports in EXXAT system, such as clinical clerkship and summative evaluation reports necessary for self-assessment processes and accreditation requirements.
• Create, update and maintain processes in the EXXAT system related to student progress in clinical rotations, completion of student evaluations of clinical sites and preceptors, and completion of preceptor evaluations of students.
• Maintain clinical handbook and policies.
• Maintain the program's EXXAT webpage which includes all program handbooks, committee meeting minutes, class meeting minutes, and other relevant information.
• Other duties and special projects as assigned.

Benefits

• 403(b) Retirement Plan (8% employer contribution)
• Medical, Dental & Vision Insurance Benefits
• Tuition Remission for employee upon hire (max of one 3 credit course per semester)
• Tuition Remission for spouse or civil-union partner and IRS dependent
• after one-year of full-time continuous employment
• Generous Paid Time Off
• Employer paid Short & Long-Term Disability
• Employer sponsored Life Insurance
• Employee Assistance Program (EAP), FSA, Telehealth and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees