Office Coordinator - Human Resources

Salt Lake County•Salt Lake City, UT

1d•Onsite

About The Position

Salt Lake County… A career with a purpose in the community you love! Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading. What it is like to work here: At Salt Lake County, our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate our employees through excellent benefits, a healthy work-life balance, and opportunities for growth and development. Surround yourself with: Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live, work, and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place…. it's our heart and service that bring us together. We encourage a work-life balance: Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days, and one personal day every year. Additional Benefits include: Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution Medical coverage, including a 100% county paid premium option Dental and Vision coverage, including coverage for adult designees Health Savings account with a county contribution up to $1200/year, Flexible Spending Account 100% county-paid Long-Term Disability and Short-Term Disability option Professional Development, including professional membership fees paid Tuition Reimbursement Plus: Onsite medical clinic and gym; hospital insurance, pet insurance, auto and home insurance, and discounts at County facilities. For Benefits information Click HERE To estimate how much your pay and benefits could be worth, use our Total Rewards Estimator JOB SUMMARY Provides administrative support functions for the Division.

Requirements

Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience.
Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.
Knowledge of: Business English and mathematics
Advanced word processing and spreadsheet software applications
Record and report preparation, maintenance, archiving, and filing
Professional telephone and customer service etiquette
Filing methods and techniques
Skills and Abilities to: Follow verbal and written procedures and instructions
Communicate effectively both verbally and in writing
Organize workloads and prioritize tasks to adhere to deadlines
Work independently under minimal supervision
Develop, implement, and maintain filing and recordkeeping systems
Interpret and apply policies and procedures
Operate standard office equipment

Responsibilities

Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups.
Takes minutes during meetings, transcribes documents, and maintains records of actions.
Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits.
Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information.
Maintains calendars and schedules.
Acts as an administrative liaison to other County agencies and external stakeholders.
Prepares and maintains administrative documents, including regulations, enforcement files, adjudicative appeals, and legal requests for the division.
Serves as Records Coordinator, complying with GRAMA and all related policies and all related policies and procudures.
Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents.
Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental reservations.
Coordinates all aspects of assigned events and meetings.
Collects, researches, analyzes, and organizes materials and information for projects and reports.
Acts as backup support to the office clerical staff

Benefits

12 Holidays
up to 24 vacation days
12 sick days
one personal day every year
Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
Medical coverage, including a 100% county paid premium option
Dental and Vision coverage, including coverage for adult designees
Health Savings account with a county contribution up to $1200/year, Flexible Spending Account
100% county-paid Long-Term Disability and Short-Term Disability option
Professional Development, including professional membership fees paid
Tuition Reimbursement
Onsite medical clinic and gym
hospital insurance
pet insurance
auto and home insurance
discounts at County facilities