Office Coordinator for Property Management

REMAX Premier Realty • Ocala, FL

5d • Onsite

About The Position

Are you an organized, proactive professional with a passion for keeping operations running smoothly? Do you thrive in a fast-paced environment where your multitasking, problem-solving, and leadership skills shine? If so, RE/MAX Premier Realty Property Management invites you to join our team as a Maintenance Coordinator! As a key member of our Property Management Division, you’ll play a vital role in ensuring our rental properties receive the best care, and clients and tenants experience top-notch service. This is an in-office position - NOT a technician position

Requirements

• A Problem-Solver: Skilled at analyzing issues and implementing effective solutions.
• Organized, detail-oriented: Can juggle multiple priorities, meet deadlines, and maintain accurate records.
• Customer-Centric: Excels at communication, keeping tenants and property owners informed and satisfied.
• A Strong Leader: Can guide a team of vendors, delegate tasks effectively, and lead by example.
• Adaptable Under Pressure: Handles high-volume calls and emails with professionalism and calmness, even in stressful situations.
• Proven experience in property management, maintenance coordination, or a related field.
• Excellent communication, organizational, and time-management skills.

Nice To Haves

• Familiarity with maintenance systems and property management software is a plus.

Responsibilities

• Maintenance Scheduling Prioritization: Develop and manage maintenance schedules, including preventive tasks. Prioritize work orders based on urgency and property impact.
• Work Order Management: Receive, review, and assign tenant and property management work orders. Ensure timely completion and follow up on all tasks.
• Vendor Management: Source, negotiate, and manage relationships with external vendors for repairs and specialized services.
• Emergency Response: Respond to urgent maintenance issues outside regular hours, coordinating necessary repairs with on-call staff.
• Reporting Documentation: Maintain detailed records of maintenance activities, including work orders, repair details, and invoices. Collaborate closely with the accounting department.
• Tenant Communication: Provide updates, schedule notifications, and address concerns. Oversee security deposit disbursements for move-outs and evictions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed