Office Coordinator/Executive Assistant
About The Position
We are seeking a highly motivated and organized Office Coordinator & Executive Assistant to support the day-to-day operations of our New York office. This position is primarily focused on office management, maintaining an organized and productive workspace, and supporting overall business operations, helping to create a professional, welcoming, and well-functioning workplace. In addition, this individual will provide executive and administrative support. The ideal candidate is resourceful, detail-oriented, and takes ownership of improving processes and keeping the office running seamlessly.
Requirements
- 1-2 years experience as an Office Coordinator/Manager or Executive Assistant (preferred)
- Excellent written and verbal communication and interpersonal skills
- Strong organizational and time management skills with the ability to prioritize and meet deadlines
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Detail-oriented with a high degree of accuracy and a proactive approach to problem-solving
- Ability to work independently and as part of a team
- Positive and professional demeanor with a strong work ethic
- Ability to handle confidential information with discretion
- A genuine desire to contribute to a positive and productive work environment
Responsibilities
- Own and manage all day-to-day office operations, including reception duties, guest experience, and general office upkeep
- Maintain an organized, fully stocked, and functional workspace (supplies, kitchen, equipment, storage, etc.)
- Responsible for managing budget and ordering supplies across our office and N.Y. and LA stores
- Coordinate and manage logistics for all employee engagement events – weekly happy hours, catering for companywide meetings and catering planning and budget management during bi-annual store turnover
- Managing mailroom operations: organization, incoming and outgoing mail and pick-ups
- Serve as the primary point of contact for office related needs across teams
- Organization of office including, storage spaces, filing cabinets, etc.; ensure office standards and expectations are being followed by office employees
- Manage company travel – execute all bookings and logistics, own relationships with travel vendors, hotels, etc., ensuring adherence to budget and Company travel polices
- Manage and track company reimbursables
- Manage and track company clothing allowance
- Provide comprehensive executive assistant support as needed, including travel bookings, transportation booking, expenses, reservations, errands, etc.
- Coordinate buying schedule for buying team market visits
- Support the merchandising team with seasonal brand books
- AD Hoc Project support to leaders as needed during peak periods
- Handle confidential information with professionalism and discretion
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
