Office Coordinator Event Staff - Chicagoland Speedway
About The Position
Chicagoland Speedway is a 1.5-mile oval located in Joliet, Ill., approximately 30 miles south of downtown Chicago on Old Historic Route 66. On July 3-5, 2026, NASCAR will make its much-anticipated return to Chicagoland Speedway for three days of racing action. Position Purpose We're seeking a highly organized and detail-oriented Office Coordinator to play a critical role in the success of NASCAR’s return to Chicagoland Speedway in 2026 . This is a seasonal, in-office position based in Joliet, IL . As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operation s , working closely with the General Manager and Director of Facility Operations. This position is ideal for an e nergetic professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative , operational and executive support related tasks , able to problem solve and work independently.
Requirements
- At least 18 years of age.
- Strong communication , interpersonal, and collaboration skills.
- Exceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlines.
- Ability to remain calm and professional in high-pressure situations.
- A proactive and solution-oriented approach to problem-solving.
- Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules.
- M eticulous attention to detail.
- Reliable transportation to and from the track location.
Responsibilities
- Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.
- Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.
- Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned
- Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur
- Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events
- Manage the procurement and distribution of staff/event apparel
- Uphold a strict level of confidentiality
- Process incoming and outgoing mail/packages, shipping and receiving
- Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs
- Monitor and maintain office supply and breakroom inventory
- Organize office operations and procedures
- Other duties as assigned.
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
