Office Coordinator & Ambassador of First Impressions

Edwards Estate & Elder Law • Watchung, NJ

25d • Onsite

About The Position

Office Coordinator & Ambassador of First Impressions Estate & Elder Law Watchung, NJ Join the highly experienced and tenured team of professionals at our law firm that solely practicing Estate and Elder Law. To learn more about us, please visit us at www.edwardsestatelaw.com . Our Office Coordinator & Ambassador of First Impressions ensures smooth daily business operations by managing administrative tasks, scheduling, and office logistics. Key responsibilities include handling correspondence, maintaining supplies, greeting visitors, and supporting staff with clerical duties. The position requires strong organizational skills, communication, and multitasking skills to maintain an efficient, well-organized office environment.

Requirements

• Strong ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal skills for collaborating with diverse teams.
• Mastery of office software like Microsoft Office Suite and specialized tools for scheduling or billing. Intermediate level in MS Word, MS Excel and MS Power Point.
• Identifying workflow issues and suggesting improvements for better efficiency.
• Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and office scheduling tools.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Three (3) Years of office management experience; five (5) year of clerical experience.
• A high school diploma is the minimum, but an associate's or bachelor's degree in business administration is preferred.

Nice To Haves

• Professional credentials like Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) is a plus but not required.

Responsibilities

• Managing calendars, scheduling appointments, and arranging meetings or travel, handling data entry, filing, correspondence, and document management.
• Ordering and restocking office supplies, managing vendor relationships, and maintaining office equipment.
• Acting as the primary point of contact for inquiries, answering phones, and managing emails.
• Maintaining filing systems, processing mail, and preparing documents or reports.
• Assisting with the planning of company meetings, conferences, and special events.
• Greeting visitors, answering and routing phone calls, and managing incoming/outgoing mail.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED