Office Clerk IV - #33- Dr. Iris J. Banister School -10 Months/35Hrs

RCSD•Rochester, NY

About The Position

This is entry-level clerical work involving responsibility for the performance of routine clerical tasks. Independent judgment is restricted to the application of standard procedures to specific cases. The use of a personal computer for word processing and database entry is an integral part of this position. Employees receive detailed oral and/or written instructions for new, more involved or difficult assignments. The work is reviewed by immediate supervisory observation, by cross checking, or by another step in the clerical process. The employee reports directly to and works under the direct supervision of a higher-level employee. Does related work as required.

Requirements

Graduation from high school or possession of an equivalency diploma.
Working knowledge of basic arithmetic operations
Working knowledge of the rules of punctuation and spelling
Working knowledge of office terminology, practices, procedures, and equipment
Ability to add, subtract, multiply and divide
Ability to sort, arrange, and file material alphabetically or numerically
Ability to locate materials in files
Ability to operate standard office equipment
Ability to follow oral or written instructions
Ability to deal effectively with the public or office personnel
Ability to obtain accurate and sufficient information from callers or visitors and to take messages
Ability to use a personal computer for word processing and database entry
Ability to type material from straight copy and as needed from rough draft or detailed instructions
Ability to write legibly
Record keeping ability
Ability to use a telephone in a courteous and efficient manner
Clerical aptitude
Accuracy
Good judgment
Physical condition commensurate with the demands of the position

Responsibilities

Types uncomplicated material such as memoranda, form letters, short correspondence, brief reports, simple records, vouchers and requisitions
Types more involved material as needed such as lengthy memoranda, correspondence, reports, statistical tabulations and data
Enters and extracts data and information from a database
Date stamps, sorts, and distributes mail to appropriate office and/or employees
Sorts, indexes, and files correspondence, reports, memoranda, records, purchase orders, requisitions, applications, and other office material
Pulls material from files, makes simple file searches, maintains charge out records
Operates standard office equipment such as computer, copier and fax machine
Checks accounts, documents, reports, and/or records for clerical accuracy and completeness
Extends and totals arithmetic entries
Collates assembled materials
Organizes materials for mailing and stuffs envelopes by hand or envelope stuffing machine
Issues and records applications, licenses, permits
Relieves at switchboard; answers telephone and obtains and gives out routine information about office function and services, refers calls to proper office and personnel, or takes messages
Acts as office receptionist by greeting visitors, obtaining and giving out information, directing visitors to proper office, or announcing visitors and appointments
Receives remittances by mail or in person, issues receipts and records
Posts to simple financial records
Assist the nurse teacher in a school health office, interacting on a daily basis with students, providing minor first aid and arranging for transportation of ill or injured children
Assist in libraries and resource centers, filing materials, checking and shelving books
Acts as monitor in study halls, libraries, and media centers