Office Associate

Interstate Batteries•Houston, TX

9d•Onsite

About The Position

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch. be your best self At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us! Purpose of Job: Effectively operate front desk position for distributorship including phones, paperwork and general accounting. Job Components: Upload and download handhelds on a weekly basis. Process handheld data in a timely manner. Maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to IBSA policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely. Maintain and diplomatically collect accounts receivable within budgeted targets for day’s sales outstanding and percent current to 60 days past invoice date. Verify deposits to be timely and accurate. Maintain dealer files. Back-up computer on a daily basis. Run End of Month efficiently, accurately and on a timely basis including transmission of operating results, reports and expenses to corporate office in time for month end accounting close and preparation of Distributorship’s financial statements. Process and copy (if necessary) mail on daily basis. Keep office stocked with supplies. Maintain inventory count and research variations between physical count and accounting records.

Requirements

Minimum 1-year Accounts Payable/Accounts Receivable experience.
Basic computer skills required, i.e. Microsoft Word and Excel.
Ability to collect past due accounts without losing client relationship.
Excellent phone skills.
Minimum 1-year accounting or bookkeeping experience including appreciation of basic audit procedures.
One-year administration experience.
Touch ten key ability.

Nice To Haves

Preferably in wholesale distribution industry.

Responsibilities

Effectively operate front desk position for distributorship including phones, paperwork and general accounting.
Upload and download handhelds on a weekly basis.
Process handheld data in a timely manner.
Maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to IBSA policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely.
Maintain and diplomatically collect accounts receivable within budgeted targets for day’s sales outstanding and percent current to 60 days past invoice date.
Verify deposits to be timely and accurate.
Maintain dealer files.
Back-up computer on a daily basis.
Run End of Month efficiently, accurately and on a timely basis including transmission of operating results, reports and expenses to corporate office in time for month end accounting close and preparation of Distributorship’s financial statements.
Process and copy (if necessary) mail on daily basis.
Keep office stocked with supplies.
Maintain inventory count and research variations between physical count and accounting records.