Office Associate

The Metropolitan St. Louis Sewer District • Saint Louis, MO

5d

About The Position

Office Associate (Construction Management) Essential Functions: Performs office administrative support work of considerable variety that requires independent judgment; schedules and prepares agenda of meetings; sorts, processes and distributes mail; answers/screens telephone calls; photocopying, scanning and filing of records; answer questions requiring knowledge of District and departmental activities, rules, policies and procedures; prepare correspondence, memos, minutes of meetings and other documents; maintain records and files; effective and consistent communications with contractors/suppliers; maintain accounting records of appropriations and expenditures; knowledge of purchase requisitions and purchase orders; collect, update and maintain information within Oracle as required for project tracking. Additional Responsibilities: May assist in budget preparation; maintains employee records; requisitions supplies; performs related work as required or as delegated by supervisor.

Requirements

• Graduation from high school or equivalent
• Four (4) years of administrative support experience
• Must possess a valid driver's license issued by the state in which the employee resides
• Pursuant to MSD's "Substance Abuse Policy and Procedures," this position has been designated as non- safety sensitive and candidate must pass a Non-D.O.T. Drug Test for this position
• Employees occupying this position are not subject to Federal (D.O.T.) Drug and Alcohol Testing Regulations
• Employees of MSD must have a "Meets Expectations" on their current performance review

Nice To Haves

• Considerable knowledge of office support methods, practices and equipment
• Good knowledge of Microsoft Office products
• Good knowledge of office management principles and practices
• Good knowledge of records retention
• Considerable skill in operating office equipment (50 NWPM)
• Considerable skill in filing and maintaining complex records
• Considerable skill in preparing reports
• Considerable skill with accounting principles and mathematics
• Ability to work independently without specific instructions
• Ability to establish and maintain effective working relationships with District employees and the public

Responsibilities

• Performs office administrative support work of considerable variety that requires independent judgment
• Schedules and prepares agenda of meetings
• Sorts, processes and distributes mail
• Answers/screens telephone calls
• Photocopying, scanning and filing of records
• Answers questions requiring knowledge of District and departmental activities, rules, policies and procedures
• Prepares correspondence, memos, minutes of meetings and other documents
• Maintains records and files
• Maintains effective and consistent communications with contractors/suppliers
• Maintains accounting records of appropriations and expenditures
• Knowledge of purchase requisitions and purchase orders
• Collects, updates and maintains information within Oracle as required for project tracking
• May assist in budget preparation
• Maintains employee records
• Requisitions supplies
• Performs related work as required or as delegated by supervisor

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees