OFFICE ASSOCIATE
About The Position
The Division of Behavioral Health and Recovery is seeking to hire an Office Associate for the Elgin Mental Health Center located in Elgin, Illinois. Working in the forensic building provides complex and difficult clerical work for the Security Department. Takes minutes for a variety of committee meetings. Creates, keyboards, verifies, and proofs for accuracy all documents, forms, reports, etc., utilizing specialized medical and psychological terminology. Creates and updates all security related databases. Creates and produces a variety of computerized reports, forms, flow charts, graphs, and statistical data. Maintains a tickler file to track due dates for the security department for required reports and responses to external organizations, including Office of Inspector General (OIG). Completes timekeeping for the Security Department.
Requirements
- Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
- Requires the ability to keyboard accurately at 45 wpm.
- Requires the ability to utilize office equipment, including personal computers and basic software packages such as Microsoft Office.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Responsibilities
- Working in the forensic building, provides complex and difficult clerical work for the Security Department.
- Creates and updates all security related databases including a database tracking restraint, seclusion and physical hold usage on all forensic and civil units.
- Maintains a tickler file to track due dates for Security Department for required reports and responses to external organizations, including Office of Inspector General (OIG).
- Answers, screens, and forwards communications for the Security Department.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
