OFFICE ASSOCIATE

State of Illinois•Alton, IL

11d•$4,004 - $5,464•Onsite

About The Position

The Division of Behavioral Health and Recovery is seeking to hire an Office Associate for the Alton Mental Health Center located in Alton, Illinois to provide complex and confidential clerical services for the professional and paraprofessional staff. Scans and names a wide variety of material that are stored to the public drive such as correspondence, reports, treatment plans, etc. requiring the use of medical, legal, and psychological terminology. Keyboards Medical Petitions, confidential and complex reports, letters, treatment summaries. Establishes, updates, purges, and maintains confidential files for patients. Tracks information on each patient such as timeliness and legalities of materials received, completed, and distributed. Gathers and organizes information for report preparation.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school.
Requires two (2) years of office experience.
Requires ability to keyboard accurately at 45 wpm.
Requires ability to operate commonly used manual and automated office equipment.
Requires ability to retrieve files, update complex treatment plan files and to collate materials, staple and transport light/moderate loads up to 15 lbs.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

Responsibilities

Provides complex and confidential clerical services for the professional and paraprofessional staff on the forensic living unit (90%) and civil living unit (10%).
Establishes, updates, purges, and maintains confidential files for each patient on a forensic and civil living units.
Tracks information on each patient such as timeliness and legalities of materials received, completed, and distributed.
Gathers and organizes information for report preparation.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)