Office Associate

Persistent Systems•New York, NY

9d•$25 - $30•Onsite

About The Position

Persistent Systems is seeking an exceptional Office Associate who will provide company-wide administrative support from our New York City headquarters. Serving as the front-desk administrative professional that will ensure a positive and professional experience for visitors, customers, vendors, job applicants, and all office guests. The Office Associate is a vital position that contributes to the smooth functioning of the office, supports different departments, and serves as the initial face of the company for visitors and callers. The role will be based at the New York City headquarters of Persistent Systems. The working hours for this role are Monday - Friday, 8:00 AM to 5:00 PM.

Requirements

High school diploma or equivalent
Prior experience providing administrative/office support
Experience handling confidential information with appropriate discretion
Proficiency in Microsoft Word, Excel, and Outlook
Must be able to work from the company’s New York City office on a full-time basis (M-F)
Ability to obtain a Secret US Security Clearance

Nice To Haves

Associate or bachelor’s degree
Experience providing administrative support in fast-paced environment
Experience managing supply inventories
Exceptional skills in verbal and written communication, relationship management, time management, and problem solving

Responsibilities

Answering calls and directing callers from the company's main line and ensuring that callers are directed to the appropriate person or department
Welcoming and managing visitors, including customers, vendors, and prospective employees. Following security procedures to ensure the safety of the office environment
Managing inventory to ensure an accurate tracking of office supplies and pantry items and ordering or restocking supplies as needed to ensure that the office operates efficiently
Meeting Coordination: Assisting in the organization of meetings by scheduling/managing conference rooms and managing logistical aspects such as catering orders for team lunches or meetings.
Sorting and distributing incoming mail to the appropriate recipients within the company daily
Assisting with a variety of administrative tasks as needed, which could include data entry, filing, record keeping, and printing materials for meetings
Assisting other departments manage routine tasks and special projects
Strong interpersonal skills, attention to detail, and effective communication will be key to excelling in this role