OFFICE ASSOCIATE
About The Position
The Division of Developmental Disabilities is seeking to hire an Office Associate for the Murray Developmental Center located in Centralia, Illinois to perform complex and specialized clerical duties for an assigned work location. Performs complex and specialized clerical duties for an assigned work location. Keyboards complex charts, statistical reports, letters, memos, and evaluations including legal, medical and/or psychological terminology. Serves as a time scheduler for all direct care staff, including mental health technicians and licensed practical nurses, on all shifts. Prepares, maintains and distributes monthly work schedules. Prepares, duplicates, and distributes files, records and documents. Compiles paperwork, maintains, updates and retrieves hard copy files using establish procedures.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
- Requires the ability to keyboard accurately at a net rate of forty-five (45) wpm.
- Requires the ability to utilize commonly used manual and automated office equipment, including personal computers and perform routine maintenance.
- Requires the ability to work after business hours, weekends and holidays.
- Requires the ability to travel in the performance of job duties.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Responsibilities
- Performs complex and specialized clerical duties for an assigned work location.
- Serves as a time scheduler for all direct care staff, including mental health technicians and licensed practical nurses, on all shifts.
- Prepares, maintains and distributes monthly work schedules.
- Prepares, duplicates, and distributes files, records and documents.
- Serves as receptionist.
- Attends staffing meetings and provides input regarding scheduling situations and outcomes.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
