OFFICE ASSOCIATE- Option 29 Hearings Section
About The Position
The Chicago Office Associate Spanish Speaking perfroms complex and specialized clerical functions for the Legal Division anbd schedules pre-hearings for new and rescheduled cases. This unique opportunity offers an exceptional benefit package to include health insurance, including eye care and dental, Deferred Compensation, life insurance and retirement. If you desire to become a valued member of a hard-working and respected team and up for a challenge or a change in your career, please take this opportunity to apply for this rewarding and gratifying position. If you are interested in helping our exceptional team of professionals achieve our mission and you possess the qualifications listed above, we invite you to apply for this position.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience.
- Requires the ability to keyboard accurately at 45 wpm.
- Requires the ability to speak and write in Spanish at a colloquial skill level.
Nice To Haves
- One (1) year of experience in office methods and procedures, such as data entry, record-keeping, document organization, filing, and general office workflow.
- One (1) year of extensive skills in writing, composition, grammar, spelling and punctuation.
- One (1) year of intermediate experience with Microsoft Office Suites or similar software.
Responsibilities
- Performs complex and specialized clerical functions for the Legal Division.
- Reviews and processes DOL Administrative Law Judge decisions and orders.
- Organizes and maintains hearing electronic and physical files for pending hearings and completed hearings creates new files as necessary.
- Answers telephone, for English and Spanish-speaking clients, referring calls to appropriate staff.
- Distributes incoming mail and delivers outgoing mail including preparing certified mail when required.
- Maintains translation schedule for hearings that require translation services.
- Performs special projects and other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Flexible work schedules (when available and dependent upon position)
- 10 -25 days of paid vacation time annually (10 days for first year of state employment)
- 12 days of paid sick time annually which carryover year to year
- 3 paid personal business days per year
- 13-14 paid holidays per year dependent on election years
- 12 weeks of paid parental leave
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
