OFFICE ASSOCIATE

State of Illinois•Waukegan, IL

8d•$4,004 - $5,245•Onsite

About The Position

The Division of Developmental Disabilities is seeking to hire an Office Associate for the Kiley Developmental Center located in Waukegan, Illinois to perform complex clerical support functions for the Training Department. Performs secretarial duties which requires knowledge of Division of Developmental Disabilities policies and procedures as they pertain to the Training Department. Serves as receptionist. Coordinates the scheduling of training classes with key facility staff. Organizes, maintains and updates filing system. Serves as co-editor of facility's quarterly newsletter, gathers information, and sets lay out.

Requirements

Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
Requires the ability to keyboard at forty-five (45) wpm.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to work after business hours, weekends and holidays.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Responsibilities

Utilizing a computer, performs secretarial duties which requires knowledge of Division of Developmental Disabilities policies and procedures as they pertain to the Training Department.
Serves as office receptionist.
Coordinates the scheduling of training classes with key facility staff, coordinates in-service training workshops and seminars, arranges accommodations and prepares vouchers for guest speakers.
Organizes, maintains and updates filing system, in absence of supervisor, signs memorandums or other documents, maintains accurate records of video equipment, films and other training materials and supplies, orders and maintains office equipment, assists with computer and office equipment purchases.
Performs other duties as required or assigned that are reasonably within the scope of the duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)