DOC Murphysboro LSRC Office Associate Field Services

State of Illinois•Pinckneyville, IL

About The Position

We are looking for a motivated individual to serve as an Office Associate at Murphysboro LSRC. This position keyboards a variety of complex documents, prepares MSR paperwork, and prepares and maintains current release lists of individuals in custody granted parole/mandatory supervised release. In addition, this position processes discharge and release lists, receives and directs incoming calls, and provided back up clerical functions to Clinical Services, Record Office and/or other areas. We are seeking a highly motivated and organized individual to serve in the role. We encourage all qualified applicants to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school AND two (2) years of office experience.
Requires the ability to keyboard 45 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Responsibilities

Keyboards complex charts, statistical reports, documents, forms, memoranda, investigation documents and letters including legal or terminology where an understanding of specialized terms is required to ensure clarity and accuracy.
Prepares MSR paperwork.
Prepares and maintains current release lists of individuals in custody granted parole/mandatory supervised release (MSR) and their effective release date.
Processes monthly discharge lists and weekly release lists and verifies they are mailed to appropriate Field Services Office, Record Office Supervisor, Prisoner Review Board and data input operators.
Receives and directs incoming calls and handles daily slips from individuals in custody.
Provides backup clerical functions to Clinical Services, Record Office, and/or other areas.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedule in some program areas (Flex time and Hybrid options)
Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources