Office Associate, Senior - Advising Career & Exploratory Studies

University of Wyoming•Laramie, WY

10d•Onsite

About The Position

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions : The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage : Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs . Paid Time Off : Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver : Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs : Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming , we’re committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary . JOB TITLE: Office Associate, Senior JOB PURPOSE: Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.

Requirements

Associates Degree
1 year progressively responsible work-related experience
Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP
Analysis/Problem Identification
Attention to detail
Consistency
Individual Leadership
Initiative
Quality Orientation
Work Prioritization & Management

Nice To Haves

1 or more years of progressively responsible University of Wyoming work-related experience
Knowledge of: Basic, routine, and advanced computer programs and software in use in the department or area.
Basic, routine, and advanced office management principles and practices.
Finance, accounting, budgeting, and cost control procedures.
Skills and Abilities to: Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
Develop and maintain basic, routine and advanced recordkeeping systems and procedures.
Maintain calendars and schedule appointments.
Work as a team member and foster a cooperative work environment.

Responsibilities

Perform advanced clerical, office, and receptionist duties by greeting all customers in a professional and friendly manner, whether on the phone, online, and in person.
Provide routine information and referrals to students, departments and colleges as needed.
Use a computer daily to access multiple computer programs including Banner/WyoWeb, Handshake, Navigate, MS Access/Excel/Word, and WyoCloud.
Perform financial processing duties in WyoCloud, organize data, and oversee functions of reconciling p-card logs, create IDT's for office purchases, track and pay outside invoices, deposit money into proper accounts from fees assessed for employer events.
Oversee office supplies and equipment.
Perform associated analysis and interpretations related to record keeping and reporting of both.
Communicate effectively both orally and in writing with a wide range of individual and constituencies.
Utilize a multi-line phone system and refer callers as needed.
Refer and assist employers either on the phone or in-person; assist them with routine requests.
Provide routine training to students and employers on the Handshake software computer application and procedures.
Hire, supervise and train student employee(s) in an office setting.
Determine work schedule and job duties/assignments.
Update office policy and reference manual on an ongoing basis.
Revise office forms and front office procedures; assist with developing functional procedures as they pertain to the academic advising and career counseling/services components.

Benefits

Generous Retirement Contributions : The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage : Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs .
Paid Time Off : Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver : Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs : Stay healthy with wellness initiatives, counseling services, and mental health resources.

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