Office Assistant Luma Point Long Beach, CA

Wsh Management, Inc.•Irvine, CA

1d•$23 - $24•Onsite

About The Position

We are currently hiring an Office Assistant for Luma Point, a new 163-unit affordable housing community located in Long Beach, CA. The property operates under the Low-Income Housing Tax Credit (LIHTC) program and is scheduled to open in June 2026. The Office Assistant will play a pivotal role in supporting the Property Manager by interviewing and qualifying applicants, processing rental applications, assisting with leasing activities, conducting tours for prospective residents, and answering incoming phone calls. This position is essential to ensuring operational efficiency, regulatory compliance, and a smooth leasing experience for future residents. The Office Assistant is responsible for assisting the Property Staff with inter-office operations within the apartment community or development for owners or property management firm by performing the following duties personally. Other duties may be assigned.

Requirements

Must possess a positive attitude and the ability to smile under all circumstances.
Participate in training in order to comply with new or existing laws.
Strong command of the English language, including proper grammar, spelling, and sentence structure.
Thorough understanding of the English language and ability to communicate effectively with others.
Strong writing and proofreading skills.
Ability to work a flexible schedule.
Neat, clean, professional at all times throughout the workday and/or whenever present at the community.
Must possess a valid Driver’s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business.
Comply with expectations as demonstrated in the employee handbook.
Demonstrate ability to diffuse and respond to customer concerns to avoid escalation of the problem
High School Diploma or equivalent required; some college preferred.

Nice To Haves

A minimum one-year experience in a customer service related industry or one year apartment leasing experience or a combination of accounting skills/education with customer service experience is preferred.
Must possess strong attention to detail and sales ability.
Demonstrate an ability to support and contribute to community team.
Strong command of the English language, including proper grammar, spelling, and sentence structure.
Thorough understanding of the English language and ability to communicate effectively with others.
Strong writing and proofreading skills.
Competence in operation of telephone, business calculator, copy machine, facsimile, personal computer/keyboard, Microsoft Office including Word, and MS Outlook and community software.

Responsibilities

Receive all telephone calls and in-person visits. Listen to resident requests, concerns and comments.
Greet prospects and qualify by covering all criteria (ask questions; utilize completed guest cards, etc.).
Immediately record all telephone and in-person visits on appropriate reports.
Demonstrate community and apartment/model and apply product knowledge to client’s needs by communicating the features and benefits; close the sale.
Have prospect complete application and secure deposit in accordance with the company procedures and Fair Housing requirements.
Secure new resident signature(s) on appropriate paperwork prior to move-in.
Orient new residents to community.
Represent the company in a professional manner at all the times.
Operate computers programmed with accounting software to record, store and analyze information.
Understand the lease agreement and application.
Comply with federal, state and company policies, procedures and regulations.
Operate 10-key calculators, copy and facsimile machines to perform calculations, produce and distribute documents.
Assist in lease transactions by typing leases, gathering applicant’s history and credit approvals.
Assist with maintaining compliance with all applicable Affordable Housing programs.
Provide general clerical assistance to community office
Enforce policies of the community.
Assist in placing, removing/updating banners, balloons, bandit signs, flags, etc.
Distribute newsletters, pamphlets, flyers, etc.
Assist in conducting market surveys and shop competitive communities.
Ensures that unsafe conditions are corrected in a timely manner.
Daily review of all emails and respond as necessary within 24 hours.
Performs other related duties as assigned.
Carries out additional responsibilities as needed to support department and company objective