Office Assistant
About The Position
1. Answer phones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required. 2. Opens and routes mail; distributes correspondence and other material to department staff and faculty. 3. Performs a variety of routine typing assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other material. 4. Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit. 5. Establishes, maintains, processes, and/or updates files, records, and/or other documents. 6. May perform specialized services of routine clerical/ administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. 7. May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position. 8. May order, stock and distribute office supplies. 9. May run various routine errands, as required, for the unit/ department. 10. Perform miscellaneous job-related duties as assigned.
Nice To Haves
- Demonstrates friendly, professional and helpful demeanor at all times
- Evidence of enthusiasm and a positive approach to university life
- Very strong communication skills, both verbal and written
- Willingness to take initiative
- Public speaking experience
- Ability to work effectively as a member of a team
- Excellent problem-solving skills and strong attention to detail
- Familiarity with special populations
- Ability to connect with diverse populations
- Bilingual Preferred
Responsibilities
- Answer phones, routes calls, takes messages, and provides general information
- Greets and directs visitors
- Answers routine inquiries
- Maintains log of inquiries as required
- Opens and routes mail
- Distributes correspondence and other material to department staff and faculty
- Performs a variety of routine typing assignments as appropriate to the position
- Operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other material
- Copies and/or duplicates materials as requested
- Oversee day-to-day operation of copy machine
- Prepare and transmit facsimiles for the unit
- Establishes, maintains, processes, and/or updates files, records, and/or other documents
- Perform specialized services of routine clerical/ administrative nature in strict accordance with established procedural guidelines, as appropriate to the position
- Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position
- Order, stock and distribute office supplies
- Run various routine errands, as required, for the unit/ department
- Perform miscellaneous job-related duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
No Education Listed
