Office Assistant

Sub Source•Rockford, IL

just now•$17 - $20•Onsite

About The Position

This role involves a combination of office administrative tasks, customer interaction, and basic support functions. The ideal candidate will be a multi-tasker with strong communication skills, attention to detail, and the ability to maintain a welcoming atmosphere for clients and visitors.

Requirements

High school diploma or equivalent.
Previous office experience, preferably in a manufacturing or industrial setting.
Strong communication and customer service skills.
Proficiency with office software (Microsoft Office Suite, Google Workspace, etc.).
Strong organizational skills and attention to detail.
Ability to work independently and as part of a team.

Nice To Haves

Experience with invoicing software or accounting tools.
Previous experience in reception or administrative role.

Responsibilities

Filing and organizing paperwork, including client orders and invoices.
Keeping accurate records of company documents and correspondence.
Ensuring the office space remains organized and efficient.
Managing incoming and outgoing mail and packages.
Ensuring that all prices for invoices are accurate.
Generating and sending invoices to clients based on service orders
Assisting Accounting with back up paperwork for invoice inquiries.
Keeping track of office supplies and ensuring that inventory levels are maintained.
Give any orders for supplies when necessary to the Office Manager.
Answering and directing multi-line phone calls professionally.
Greeting visitors and clients in a friendly and professional manner.
Entering Customers jobs.
Signing Customers jobs out for shipment.
Responding to Customer email inquiries.