Office Assistant

Habitat for Humanity Tampa Bay Gulfside

1d•Onsite

About The Position

The office assistant will organize and coordinate office administration and procedures. This position is responsible for developing intra-office communication protocols, streamlining administrative procedures, and managing office services and related activities. Offers support to the Executive and Leadership team related to office administration functions. Is experienced in handling a wide range of administrative duties and can work independently. This position is responsible for providing arrangements for office meetings, both internal and external.

Requirements

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Detail-oriented with the ability to manage multiple tasks in a fast-paced, at times stressful environment.
Strong analytical and problem-solving skills.
Excellent time management skills with a proven ability to meet deadlines.
Proficient in basic computer applications, such as Microsoft Office Suite (Word, Excel, Outlook)
Ability to work independently and in team environments.
Maintains confidentiality of information.
Willingness to learn and take on additional responsibilities with appropriate training and supervision.
Associate's degree or higher preferred.
At least two years’ related experience required.
Ability to read, analyze, and interpret general business information.
Understands how to separate and combine tasks into an efficient workflow.
Builds constructive and effective relationships.

Responsibilities

Picks up, opens, and date stamps all mail; delivers to the appropriate person.
Manages the front desk and serves as the first point of contact for all affiliate-related questions.
Answers phone calls, checks, and replies to voice mails.
Serves as the first point of contact for all homeowner and homeowner candidate-related questions
Offers administrative support to the mortgage servicing team.
Serves as the point person for maintenance, mailing, and shipping requests as needed by the affiliate. This includes FedEx, UPS, US Mail, etc.
Serves as the point person for Dex, maintains proper functionality of leased and owned printer equipment, including ordering toner for the printer.
Serves as the point person for Anago or the janitorial company to ensure the cleanliness of the administrative headquarters and additional one-off locations as needed.
Participates actively in the planning and execution of organization-wide events.
Replenishes postage meter as necessary.
Ensures updated organizational chart, voicemail, contact list, office closures, and email changes for staff.
Orders office supplies for all HfHTBG office locations.
Manages Stevens & Stevens document management
Prepares conference room for meetings.