Office Assistant

Macomb County Government • Old Bridge Township, NJ

10d

About The Position

Performs routine to moderately difficult clerical duties according to established policies and procedures.

Requirements

• High School diploma or GED equivalent
• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
• Knowledge of: Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
• Skill in: Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Organization and time management
• Operating personal computers with current versions of office efficiency software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting
• Ability to: Work in an environment which embraces the county’s Dignity Campaign
• Effectively speak, write and understand the English language
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Provide excellent customer service to both internal and external customers with tact and courtesy
• Meet schedules and deadlines of the work
• Perform low to moderate level clerical/administrative related duties with a high degree of accuracy
• Learn new policies, practices and procedures
• Read and understand laws, rulings and other published guidance

Nice To Haves

• Previous clerical work experience
• Effectively speak, write and understand a language other than English is preferred

Responsibilities

• Performs clerical duties according to established policies and procedures.
• Records or posts information in journals, files and/or other departmental records.
• Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
• Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
• Performs calculations and compiles information for and prepares various documents and reports.
• Opens, sorts, tallies and records payments and other documents received.
• Enters information on records and forms.
• Compiles and maintains departmental files.
• Distributes notices, forms and other documents.
• Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.
• Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
• Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
• Performs related duties as assigned .
• Operates an automobile to perform assigned job functions. (if applicable)

Benefits

• Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage.
• Health care, dental and vision benefits are effective the first day of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED