Office Assistant (KD-46089)
About The Position
This position is responsible for answering incoming phones, assisting visitors and employees. Perform a wide variety of duties including clerical, reception, office support and customer service. Performs basic filing of office documents, typing of necessary documents, reconciling vendor revenues, receive and record complaints from public and use all program software on assigned computer. Position is responsible for running errands, obtaining signatures and processing documents, monitoring, ordering and maintaining inventory of supplies, regulation and permit booklets. Use independent judgment on work flow responsibilities within program guidelines. Position is responsible for making deposits from sales and maintain accurate records and files.
Requirements
- Must have high school graduation diploma or GED.
- Must have twelve months experience at the Office Assistant II level; OR Twelve months of combined education and training.
- Must complete the required Typing Test with a minimum of 55 WPM, in order to be considered for the position.
- Must complete the required Grammar/Punctuation with a minimum score of 80%, in order to be considered for the position.
- Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
- Requires working knowledge of personal computer-based software that supports this level of work, including but not limited to word processing, spreadsheet, and database software (with data entry screens).
- Requires sufficient arithmetic skills to compute sums and statistics.
- Requires sufficient skill using the English language, grammar, and spelling, punctuation, proofreading/editing, to prepare standardized correspondence.
- Requires sufficient human relations skills to present a positive image of Tribe, convey technical information to others, and use patience in dealing with a diverse population.
- Requires bookkeeping skills.
- Requires knowledge of program regulations.
- Requires the ability to perform all of the duties of the position in a high volume environment that may be dominated by distractions.
- Must be able to perform clerical and secretarial work with speed and accuracy.
- Must be able to learn, understand and apply Tribal rules, regulations and policies.
- Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.
- Requires the ability to use a personal computer to produce correspondence, informational materials, spreadsheets and conduct basic research.
- Requires the ability to maintain confidentiality of private and sensitive information.
- Requires the ability to maintain productive and cooperative relationships with supervisors, staff, external organizations, and the public using patience and courtesy.
- Must be able to demonstrate above average attendance.
- Must be able to work independently with accuracy and detail, but little supervision.
- Must be able to work a flexible schedule when required.
- Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.
- Must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance.
- This position may be subject to pre-employment background clearances. If applicable, these clearances must be maintained throughout employment.
Responsibilities
- Answering incoming phones
- Assisting visitors and employees
- Performing clerical duties
- Reception duties
- Office support
- Customer service
- Filing office documents
- Typing documents
- Reconciling vendor revenues
- Receiving and recording complaints from the public
- Using program software
- Running errands
- Obtaining signatures
- Processing documents
- Monitoring, ordering, and maintaining inventory of supplies, regulation and permit booklets
- Making deposits from sales
- Maintaining accurate records and files
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
