Office Assistant

Aston Carter•Springfield, NJ

49d•$22 - $25•Onsite

About The Position

We are looking for a highly organized and detail-oriented Office Assistant to join our team. This position plays a key role in ensuring smooth office operations by managing administrative tasks, supporting production and shipping coordination, and maintaining accurate records. The ideal candidate is proactive, reliable, and thrives in a fast-paced, team-oriented environment.

Requirements

Proficiency in Microsoft Office and administrative support tasks.
Experience with ERP systems and accurate data entry.
Strong attention to detail and organizational skills.
Excellent time management and ability to prioritize multiple tasks.
Effective communication and teamwork skills.
Problem-solving mindset with initiative.
Familiarity with export-controlled technology and/or technical data under U.S. laws (EAR and ITAR).

Responsibilities

Maintain punctual and reliable attendance.
Answer and route phone calls; respond to emails promptly and professionally.
Enter and manage sales orders; verify customer details and update production schedules.
Prepare and maintain work orders, routers, and related documentation.
Coordinate with production and shipping for accurate order tracking and timely delivery.
Create and manage purchase orders for raw materials and non-inventory items.
Support Accounts Receivable by monitoring collections and preparing reports.
Handle invoicing, scanning, and electronic recordkeeping across multiple systems.
Maintain office and shop essentials inventory.
Assist with domestic and international shipping paperwork and coordination.
Support periodic inventory counts and ensure ERP data accuracy.