Office Assistant

CHS, Inc. • Connell, WA

10d • Onsite

About The Position

CHS Sun Basin is seeking an Office Assistant at the Connell, WA location! The Office Assistant will provide essential administrative support to ensure smooth daily operations. Responsibilities include answering phones, greeting visitors, processing invoices, billing, managing files, and submitting customer orders. The role requires proficiency in Microsoft Office, strong communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.

This is a great opportunity to work with the largest co-op in the U.S, while still making an impact in our local communities. Our fun and safe work environment is waiting for you, apply today!

Requirements

• Knowledge of Office and Facilities Services
• Must meet minimum age requirement
• Knowledge of Administrative Support

Nice To Haves

• Proficient in Microsoft Office suite
• Basic math skills
• Strong communication skills both written and verbal
• Ability to work extended hours during peak seasons to meet business needs
• Ability to travel occasionally
• Farming background or agriculture/fertilizer experience, preferred
• Familiarity with accounting software, preferred
• Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Responsibilities

• With supervision, complete general administrative duties on time with high quality.
• Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
• Collect direct payments, reconcile credit card receipts, and prepare deposits.
• Coordinate truck freight schedules, weigh trucks and document information.
• Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
• Order office supplies and maintain a clean office.
• Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
• Assist in preparing presentations, organizational charts, phone lists, etc.
• Provide clear communication with location managers, board members, and patrons.
• Manage multiple projects and prioritize work to meet all required timelines.
• Maintain a full understanding of company products and services.
• Work with sensitive material and maintain highest level of confidentiality and integrity.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Perform other duties as needed or assigned.

Benefits

• Benefits include medical, dental, vision, wellness programs, life insurance, health and dependent care spending accounts, paid time off, 401(k), pension, profit sharing, short- and long-term disability, tuition reimbursement and adoption assistance, subject to the eligibility requirements for each benefit plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees