Office Assistant

Custom Agri Systems Inc • Fergus Falls, MN

just now

About The Position

We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking.

Requirements

• High school diploma or equivalent; additional certifications in office administration or accounting preferred.
• Proven experience in an office assistant role, with a focus on billing or accounting preferred.
• Strong knowledge of billing and invoicing procedures.
• Familiarity with accounting software (e.g., QuickBooks, etc.).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to manage time effectively and handle multiple tasks simultaneously.
• Professional demeanor and ability to work well with a team.

Responsibilities

• Perform general administrative tasks, including answering phones, responding to emails, and managing office supplies.
• Assist with maintaining office equipment and ensuring a clean, organized work environment.
• Support the office team with various administrative projects as needed.
• Maintaining divisions time keeping though an electronic time keeping system.
• Prepare and issue invoices to clients based on services provided, ensuring accuracy and timeliness.
• Monitor accounts receivable, tracking payments and following up on outstanding invoices.
• Reconcile billing discrepancies and resolve client issues regarding invoices and payments.
• Maintain records of all billing transactions and provide reports as requested by management.
• Process payments and update financial records in the company’s accounting software.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees