Office Assistant

Fish Window Cleaning of Metro East IL • Collinsville, IL

5d

About The Position

We are seeking a reliable and proactive Office Assistant to keep our daily operations running smoothly. The ideal candidate is organized, friendly, and capable of handling a variety of clerical tasks in a fast-paced environment.

Requirements

• 1–3 years of administrative/clerical experience preferred.
• Proficiency with Microsoft 365 especially excel.
• Strong written and verbal communication skills; professional and courteous demeanor.
• Excellent organizational and time-management abilities; detail-oriented.
• Ability to multi-task, prioritize, and meet deadlines.
• High school diploma required; associate degree or bachelor’s preferred.
• Friendly, team-oriented approach; discretion with confidential information.

Responsibilities

• Answer and route phone calls; respond to general inquiries and direct messages professionally.
• Schedule appointments.
• Responsible for calling clients for payments, following up, writing thank you cards.
• Entering in payments.
• Maintain updates on payments.
• Greet visitors and provide exceptional front-desk customer service.
• Manage incoming and outgoing mail, courier shipments, and deliveries.
• Maintain organized digital and physical filing systems; assist with data entry and record keeping.
• Coordinate meeting logistics.
• Support basic facilities tasks (stocking supplies, equipment coordination, and workspace upkeep).
• Support basic HR/onboarding tasks or project coordination as required.
• Help with special projects and cross-departmental team support as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees