Office Assistant - On-Site - Part-time

Lupine Properties, LLC•Pasadena, CA

38d•$18 - $20•Onsite

About The Position

Lupine Properties is a construction and development company specializing in commercial and retail office building, remodeling, tenant improvements, and facility maintenance. This Office Assistant is an entry level assistant position, whose main responsibility includes assisting with general office and administrative duties for the designated, assigned department.

Requirements

Excellent organizational and multitasking skills
Ability to track down and effectively manage financial reports and documents with little supervision
Good working knowledge of Google Suite Programs (Gmail, Sheets, Google Docs, etc)
Experience with general office duties
Reliable transportation
High School Diploma

Nice To Haves

Some college/BA preferred but not required
Phone communication and customer service skills preferred
Preparing real estate forms and documents preferred
Analyzing leases and report back requested information to leadership preferred

Responsibilities

Provides general office support by answering phones, taking and delivering messages, rerouting calls as needed, filing, data entry, managing incoming and interoffice mail, maintaining/deleting/delivering electronic faxes, FedEx (pick-up/deliveries, etc.).
Answer inquiries about the company and provide customer service as needed.
Helps maintain, organize and update staff on office activities
Communicates and maintains company information by posting and maintaining policies in common areas, distributing updated contact information, and other information as needed.
Manages the scheduling and availability of conference rooms and calendars.
Maintains and ensures that shared workspaces such as the kitchen, storage room, and conference rooms are well stocked with supplies and are kept tidy and clean to support employees and maintain optimum daily operations. The office assistant will also help in this area by maintaining a clean refrigerator, running dishes through the dishwasher, cleaning out conference rooms after meetings, etc).
Maintains, adds and redistributes company cell phones for employees as required.
Learn how to operate all office machines such as photocopier/scanner, fax machines, voicemail/phone systems and personal computers. If an IT or facility problem cannot be easily resolved through troubleshooting, the Office Assistant will coordinate with appropriate personnel (facilities, IT, etc) for assistance until the problem(s) have been resolved.
Interfaces with accounting, payroll, vendors, and clients as needed.
Supports with department-level budgets as directed.
Gathers and assembles receipts in order to prepare monthly reports for review for credit card billing and payments.
Additional duties as needed