Office Assistant (Part-Time)

Altruist•San Francisco, CA

12d•Onsite

About The Position

Altruist is entering an exciting phase, and we're looking for an office assistant to join our Workplace Operations team and spearhead the opening of our new San Francisco location! Please note: This is an onsite position based out of our San Francisco (FiDi), CA facility, requiring 4 days a week in the office.

Requirements

2+ years of relevant experience as a receptionist, office/facilities coordinator, administrative assistant, or similar customer service-oriented role
2+ years of facilities or reception experience
Excellent interpersonal communication and writing skills
Self-starter/proactive: works with a sense of urgency and handles self with minimal supervision; “no job too small” attitude
Proficiency in Google Workspace G Suite
Strong problem-solving skills and the ability to work independently
Knowledge of administrative and clerical procedures
Detail-oriented
Tech-savvy
Must be willing to work assigned hours
Technical aptitude - You’re technologically savvy and can easily get up to speed on the technologies we use, including troubleshooting technical issues that pop up in the office
Ownership - The pride you put into every aspect of your work is unparalleled and undeniable
Superb communication - Intentional dialogue is a superpower. You listen as well as you share your perspective with others.
Resilience - We’re inspired by your unwavering determination to achieve success, no matter the adversity you face along the way.
Assurance - Your confidence is brilliant, yet ego-less. You possess a strong knowledge base, the ability to discover the unknown, and are open to differing perspectives.
Creative problem solving - Identifying the problem is simply not enough. You’re instinctually creative with your approach in finding solutions to roadblocks.

Responsibilities

Act as onsite lead for all operational aspects of the San Francisco office, including supplies, mail, printers, snacks, water, etc.
Man the reception desk, greet employees, visitors, guests, and escort them to the appropriate location, following proper security procedures
Maintain a clean and organized office environment ensuring conference rooms, kitchen/break room, and reception area stay orderly, and presentable
Receive mail, documents, packages, and courier deliveries and delivers or distributes items/assists with outgoing mail, maintaining supplies for the office
Administer building access (guest access) following standard security and onboarding/offboarding processes
Maintain office and kitchen supply inventory, anticipate needs, and place orders as necessary
Work with IT to ensure workstation equipment is ready for employee use
Assist with other administrative duties as requested, including ensuring readiness for high-level in-office meetings or meeting catering
Handle on-site team events, and office catering
Help organize social events for the community hub and fun activities for the team at the office

Benefits

A hybrid work schedule for most positions to promote strong, in-person collaboration.
Stunning, amenity-filled office spaces in Culver City, CA, San Francisco, CA, and Dallas, TX. Our offices are intentionally designed for comfort, collaboration, and productivity.
Competitive pay and equity for eligible positions.
Premium healthcare, dental, and vision insurance plans (HMO and PPO).
401k savings plan with a 4% match and immediate vesting.
16 week paid parental leave.
Professional growth and development opportunities including an employee mobility program and an annual L&D budget allocation for each employee.
Company perks program (includes discounts on pet insurance, fitness, cell phone plans, and travel, etc.).
Financial guidance program (includes counseling on navigating debt, tracking personal spend, saving and planning goals, home-purchasing preparedness, etc.).
One month work from anywhere policy (with the exception of a few countries).