Office Assistant
About The Position
The Office Assistant provides administrative support for the Resort Board of Directors General Manager Regional VP of Operations and staff Principal Duties and Responsibilities Responsibilities listed may not apply to all locationsAssists the General Manager and management team as neededAssists with meeting preparations resort owners staff etcTakes notes and prepares minutes for all meetingsAssists with payroll processing and distribution as neededAssists with review of timecards for accuracy and then sends to all managers for review and editingFiles documentsAssists with orientation of all new hires completing new hire paperwork and submitting to HRWorks directly with HR to complete and submit workers comp claims insurance enrollments etcAssists with customer service issuesMonitors daily sales prepares and makes deposits records and files payablesAssists with other departments as necessary; Hospitality Activities Housekeeping etcResponsible for incoming and outgoing correspondence processing and deliver mail dailyMaintains inventory of office supplies uniforms and ordersCodes and processes invoices and submits check requests to the accounting departmentAssists with other related functions for managers employees and guestsPerforms all other related duties and projects as assignedGeneral Statement Performs the job assigned complying with Company policies and procedures business code of ethics FLSA regulations and all applicable laws as well as ensuring confidentiality reliability quality and productivity
Requirements
- High School DiplomaGED
- 2 3 years of experience in the hospitality field
- Advanced computer skills proficient in Microsoft Office Word Excel Access PowerPoint Publisher
- Strong experience in operating and maintaining office equipment computers copiers facsimile postal meters and calculators
- Excellent organizational and prioritizing skills
- Excellent customer service and problem solving skills
- Excellent communications skills; verbal and written bilingual preferred
- Ability to multi task
- Ability to work independently
- Ability to analyze customer needs and assist in resolving all customer challenges and stressful situations
- Dependable with excellent attendance and punctuality
- Flexible schedule ability to work additional hours weekends and holidays
Nice To Haves
- bilingual preferred
Responsibilities
- Assists the General Manager and management team as needed
- Assists with meeting preparations resort owners staff etc
- Takes notes and prepares minutes for all meetings
- Assists with payroll processing and distribution as needed
- Assists with review of timecards for accuracy and then sends to all managers for review and editing
- Files documents
- Assists with orientation of all new hires completing new hire paperwork and submitting to HR
- Works directly with HR to complete and submit workers comp claims insurance enrollments etc
- Assists with customer service issues
- Monitors daily sales prepares and makes deposits records and files payables
- Assists with other departments as necessary; Hospitality Activities Housekeeping etc
- Responsible for incoming and outgoing correspondence processing and deliver mail daily
- Maintains inventory of office supplies uniforms and orders
- Codes and processes invoices and submits check requests to the accounting department
- Assists with other related functions for managers employees and guests
- Performs all other related duties and projects as assigned
- Performs the job assigned complying with Company policies and procedures business code of ethics FLSA regulations and all applicable laws as well as ensuring confidentiality reliability quality and productivity
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Accommodation
Education Level
High school or GED
Number of Employees
501-1,000 employees
