Office Assistant Senior

Macomb County Government

1d

About The Position

Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment.

Requirements

• High school diploma or GED equivalent
• One (1) year of office clerical work experience
• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

Nice To Haves

• Associates degree or higher
• Three (3) or more years of office clerical, bookkeeping or accounting related work experience

Responsibilities

• Determines eligibility for programs funding in following policies and program directives.
• Performs data entry for record keeping, tracking, registration, inventory and ordering.
• Maintains inventory of perishable/non-perishable supplies and materials.
• Updates and maintains computer records at the office, County and State of Michigan level.
• Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries.
• Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc.
• Assists customers in person, on line or over the telephone.
• Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc.
• Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc.
• Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others.
• Operates a variety of computer database software programs required for efficient operation of services.
• Manages and accounts for petty cash operations.
• Arranges Interpreter Services, coordinate scheduling and process billing arrangements.
• Enters payroll data, run verification reports, split time to multiple funding sources.
• Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status.
• Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.
• Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc.
• Provides office administration and phone support to department staff, supervisors, managers and department directors.
• Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others.
• Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
• Operates an automobile to perform assigned job functions. (if applicable)
• Performs related duties as assigned.

Benefits

• Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage.
• Health care, dental and vision benefits are effective the first day of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees