Office Assistant - Scanner(Medical Record)

Colorado Springs Urological Associates•Colorado Springs, CO

19d

About The Position

GENERAL SUMMARY The Office Assistant Scanner (Medical Records ) is responsible for producing digital copies of files and documents for company needs. This position performs a range of clerical and administrative tasks to support the daily operations of the clinic. The Office Assistant Scanner must must be efficient in completing all tasks, allowing the medical team to concentrate on the well-being of the patients. ESSENTIAL JOB FUNCTION/COMPETENCIES Responsibilities include but are not limited to: Scans completed transcription, correspondence, all labs and diagnostic reports, all dictated reports, into patient’s EMR chart. Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current. Organizes/indexes scanned documents into folders. Converts scanned images into TIF or PDF format. Reassembles and organizes documents after scanning. Communicates with patients about their medical records, including requesting authorization for release of records to other parties. Pulls and send charts as requested by outer offices. Prepares files for storage on an as needed basis. Closes out orders as needed by attaching images to plan items. Greets patients visiting the facility, answers their questions and helps them fill out the required forms. Answers phone calls, takes and delivers messages when required. Performs other position related duties as assigned.

Requirements

High School Diploma or equivalent required.
1-year related experience and/or training.
Knowledge of medical terminology.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Knowledge in healthcare systems operations such as EMR.
Skill in using computer programs and applications including Microsoft Office.
Complies with all health and safety policies of the organization.
Complies with HIPAA regulations for patient confidentiality.
Delivers exceptional patient service throughout all interactions.

Responsibilities

Scans completed transcription, correspondence, all labs and diagnostic reports, all dictated reports, into patient’s EMR chart.
Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current.
Organizes/indexes scanned documents into folders.
Converts scanned images into TIF or PDF format.
Reassembles and organizes documents after scanning.
Communicates with patients about their medical records, including requesting authorization for release of records to other parties.
Pulls and send charts as requested by outer offices.
Prepares files for storage on an as needed basis.
Closes out orders as needed by attaching images to plan items.
Greets patients visiting the facility, answers their questions and helps them fill out the required forms.
Answers phone calls, takes and delivers messages when required.
Performs other position related duties as assigned.