Office Assistant

Atlas Home Health•Napa, CA

18d•$30

About The Position

Atlas Healthcare, LLC is seeking a reliable, detail-oriented Office Assistant to support daily administrative and clerical operations. This role plays a key part in ensuring the office runs smoothly, efficiently, and professionally. The Office Assistant will handle front desk duties, administrative coordination, basic bookkeeping, medical records + billing, scheduling, and general office support while delivering excellent customer service to clients, staff, and vendors. The ideal candidate is highly organized, proactive, and comfortable managing multiple responsibilities in a fast-paced office environment. About Us Atlas Home Health is a California licensed provider of high-quality home caregiving and nursing services tailored to private clients and individuals with long-term disabilities in Napa, CA. We are committed to delivering exceptional, personalized care that promotes comfort, dignity, and independence. Our team is passionate about making a meaningful difference in the lives of others. Learn more at atlashomehealth.com.

Requirements

High school diploma or GED required; some college, associate degree, or administrative training preferred
Previous experience in an administrative, clerical, office assistant, office coordinator, or similar role
Strong customer service skills with professional phone etiquette
Excellent verbal and written communication skills
Highly organized with strong time-management and prioritization abilities
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Google Workspace preferred
Familiarity with office equipment such as printers, scanners, fax machines
Strong attention to detail and accuracy in data entry and documentation
Ability to work independently, exercise sound judgment, and manage multiple tasks
Problem-solving mindset with the ability to remain calm under pressure

Responsibilities

Answer and route incoming phone calls; greet and assist clients and visitors professionally
Schedule appointments, meetings, and maintain calendars
Organize meetings, prepare materials, and take accurate meeting minutes when required
Maintain organized electronic and paper filing systems
Process incoming paperwork, make copies, scan, fax, and distribute documents
Sort and distribute incoming mail; prepare outgoing correspondence
Write and distribute emails, memos, and letters
Perform fast and accurate data entry into electronic systems
Maintain and manage EHR and medical records systems, accurately enter and update patient documentation, ensure HIPAA compliance, and support coordination between clinical, administrative, and billing functions
Address customer questions or concerns with professionalism and discretion
Support staff across departments with clerical and administrative tasks
Maintain confidentiality of company and client information at all times