Office Assistant/Litigation Department Assistant

Becker & Poliakoff, P.A.•Fort Walton Beach, FL

31d

About The Position

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role. Position Summary: The Litigation Department Assistant provides vital administrative support to the Litigation Department, including Legal Assistants, Paralegals, and Attorneys.

Requirements

Excellent verbal and written communication skills.
Strong interpersonal and customer service skills.
Exceptional organizational skills and attention to detail.
Effective time management skills with a proven ability to meet deadlines.
Ability to organize files and workflows efficiently.
Proficient in Microsoft Office Suite or related software.
College degree preferred.
Minimum of three years of relevant experience in a law firm or corporate environment required.

Nice To Haves

Familiarity with iManage, Aderant, Interaction, Court Alert, Microsoft Office 365, iTimekeep, and Chrome River.

Responsibilities

Process new matter and conflict requests, including corporate searches and updates.
Prepare and mail retainer letters and correspondence
Create postage forms, envelopes, and FedEx labels.
Update attorney case lists as files are opened, closed, or assigned.
Prepare initial case style and service list.
Create cases and manage court filings in the case management system, Court Alert.
Enter time and process corrections to unbilled time reports and casual prebills.
Manage internal accounting tasks, including deposits, check requests, and generating basic reports using Aderant.
Track and process Firm and vendor invoices.
Post Continuing Legal Education (CLE) credits.
Prepare and submit attorney expense reports.
Assist with set up for Zoom mediations.
Assist with organizational projects, such as hearing binders and exhibits.
Assist with obtaining records via public records requests.
Close files, including preparation, inventorying, and obtaining necessary approvals.
Handle copying and scanning projects as needed.
Perform other duties as assigned.