Litigation Department Assistant

Becker & Poliakoff, P.A.•Tampa, FL

About The Position

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role. We are seeking a highly productive, professional Department Assistant to join our Litigation team. The ideal candidate will excel in a professional and team-oriented environment. The role requires an individual who is experienced in minor office repairs and maintenance tasks with the ability to thrive in a fast-paced environment.

Requirements

Excellent verbal and written communication skills.
Strong interpersonal and customer service skills.
Exceptional organizational skills and attention to detail.
Effective time management skills with a proven ability to meet deadlines.
Ability to organize files and workflows efficiently.
Proficient in Microsoft Office Suite or related software.
Associate’s degree in Paralegal Studies or a related field required; Bachelor's degree preferred.
Minimum of three years of relevant experience in a law firm or corporate legal department environment required.

Nice To Haves

Familiarity with iManage, File Site, Aderant, Interaction, Court Alert, Microsoft Office 365, and Chrome River

Responsibilities

Process new matter and conflict requests, including corporate searches and updates.
Prepare and mail retainer letters and correspondence; create postage forms and FedEx labels.
Enter new client information into Interaction upon opening a matter.
Update attorney case lists as files are opened, closed, or assigned.
Prepare initial case style and service list; enter cases in the Court Alert System.
Enter time and process corrections to unbilled time reports and casual prebills.
Manage internal accounting tasks, including deposits, check requests, and generating basic reports using Aderant.
Track and process Firm and vendor invoices.
Coordinate travel arrangements and event registrations.
Post Continuing Legal Education (CLE) credits.
Assist in setting hearings, reviewing judge’s procedures, and uploading orders.
Extract pleadings received for Federal/State Court.
Prepare and submit attorney expense reports.
Assist with organizational projects, such as hearing binders and exhibits.
Close files, including preparation, inventorying, and obtaining necessary approvals.
Handle copying and scanning projects as needed.
Assist with miscellaneous administrative projects as requested by the Operations team.
Cross-trained to provide coverage for Receptionist.