Office Assistant II

State of Maine • Biddeford, ME

4d • $16 - $22

About The Position

As an Office Assistant II, you will be performing a variety of administrative support duties including typing, filing, making copies, answering telephones and other general clerical duties as needed. These duties may include: • Answering incoming phone calls, • Processing incoming and outgoing mail, • Filing of paperwork and documents, • Faxing, scanning and indexing documents, • Assisting with lobby and mailroom duties as a back-up for Regional Operations staff, • Other miscellaneous administrative duties as assigned

Requirements

• To qualify, you must have training, education, or experience in office and administrative support work that demonstrates: 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures.
• All positions in this classification assume the qualifications of: Office Assistant I.
• Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice.
• Outlook or comparable email applications
• Excel or comparable spreadsheet applications
• MS Word or comparable word processing applications
• Receptionist and customer assistance by phone
• Data entry (entering data and narratives)
• Keyboarding (words per minute)

Responsibilities

• Answering incoming phone calls
• Processing incoming and outgoing mail
• Filing of paperwork and documents
• Faxing, scanning and indexing documents
• Assisting with lobby and mailroom duties as a back-up for Regional Operations staff
• Other miscellaneous administrative duties as assigned

Benefits

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees