Office Assistant II

CommonSpirit Health • Sacramento, CA

21h • Onsite

About The Position

As our Office Assistant, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service. Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks. To thrive in this critical role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

Requirements

• 2 years of increasingly responsible clerical experience, or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities, is required upon hire.

Responsibilities

• Schedules procedures with physicians’ offices at tome of call with 97-99% accuracy.
• Registers all patients prior to procedure with no more than 3 discrepancies per month.
• Prepares all charts for nurses, including patient information, consents, nurse assessments, procedures notes and follow- up call sheets daily with no more than 2 valid nurse complaints per month.
• Prior to end of shift collect all dictated operative reports, sends copies to appropriate physicians’ offices and makes sure all operative reports are signed with no more than 2-3 valid MD complaints per month.
• Maintain an organized flow of paperwork for the Center.
• Collects all dictated operative reports biopsy reports and preparing charts for the billing person prior to the end of shift with no more than 2 to 3 exceptions per month.
• Communicates effectively, particularly with patients and their families.
• Maintain a cooperative relationship with physicians, employees, and other health care personnel with no more than 2 observed discrepancies per month.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed