Office Assistant I - White County Support Office

Community Action Program for Central Arkansas•Searcy, AR

7d•$13•Onsite

About The Position

ESSENTIAL FUNCTIONS : Serve as a member of the Administrative Office Team and the Community Programs Team in overall coordination and planning for Agency programs. Assist clients at the front desk and on the phone. Greetings to all the other persons who call or visit the Agency and assist if needed. Check telephone messages and return client calls as needed. Screen telephone calls and take messages for staff as needed. Ability to work with individuals of different cultural, linguistic and economic backgrounds. Knowledgeable of local community resources and of services available. Provide administrative assistance for events, meetings, and other project activities. Assist with data entry as requested. Assist with all Community Programs including but not limited to LIHEAP, Student Market, and Cooking Matters; including determining client eligibility to receive services. Attend Community Programs Team Meetings (CPTM) and other agency team meetings as requested. Participate as an active member in the implementation of ROMA. Assist with the collecting, analyzing and compiling data related to CSBG community needs assessment. Responsible for avoidance or appearance of fraud and assist in ensuring compliance in the overall management of the Agency. NON-ESSENTIAL FUNCTIONS : Is professional at all times. Respects confidentiality in all aspects of the Agency. Must be willing to participate in all training designed for professional development. Able to handle stress, tension and exasperation that contact with adults may bring every day. May be called upon to administer first aid at any time in the program. The incidental nature of this circumstance effectively establishes first aid as a collateral duty, rather than a primary one. Perform other job related duties as necessary for the overall operation of the program.

Requirements

High school diploma or GED
Minimum of six months experience in business or related field.
Proficient in Microsoft Office 365 including Teams and other Office tools.
Experience using data entry software.
Valid drivers license, access to transportation with liability insurance, and willing to use vehicle for Agency related travel.
Able to hear and communicate orally with children and adults.
Specific vision abilities required by this job include close, distance and peripheral vision, depth perception, and ability to adjust focus.
Occasionally lift and/or move up to 50 pounds.
Proficient computer skills
Ability to read, write, and perform mathematical calculations.
Confidentiality in matters related to duties is imperative.
Able to keep confidential information without inappropriately divulging it.
Able to work closely with co-workers, program staff and the general public.
Be in sympathy with the concepts of the Agency.
Planning and organizational abilities.
Able to make decisions and work without continual close supervision.

Nice To Haves

Bi-lingual preferred; English and Spanish.

Responsibilities

Serve as a member of the Administrative Office Team and the Community Programs Team in overall coordination and planning for Agency programs.
Assist clients at the front desk and on the phone.
Check telephone messages and return client calls as needed.
Screen telephone calls and take messages for staff as needed.
Provide administrative assistance for events, meetings, and other project activities.
Assist with data entry as requested.
Assist with all Community Programs including but not limited to LIHEAP, Student Market, and Cooking Matters; including determining client eligibility to receive services.
Attend Community Programs Team Meetings (CPTM) and other agency team meetings as requested.
Participate as an active member in the implementation of ROMA.
Assist with the collecting, analyzing and compiling data related to CSBG community needs assessment.
Responsible for avoidance or appearance of fraud and assist in ensuring compliance in the overall management of the Agency.
Perform other job related duties as necessary for the overall operation of the program.