Office Assistant I

Newport News Public Schools • Newport News, VA

4d

About The Position

Position is responsible for performing routine, entry-level mail/postal related duties to include receiving, collecting, sorting, and delivering incoming and outgoing mail/packages to departments within the central administration building and surrounding facilities.

Requirements

• Must possess a high school diploma or equivalent.
• Work requires physical effort, including ability to lift and carry packages up to 100 pounds and grip up to 50 pounds.
• Must possess the skills to sort and distribute large volumes of mail and the ability to operate postal equipment.
• Attention to detail is paramount in performing all duties.
• Position requires working knowledge of Microsoft Office Suite and other postal-related software/databases.
• Must demonstrate an awareness of security as it relates to the Mail Center environment.
• Must possess the ability to work in a fast paced environment.
• Must possess excellent communication and interpersonal skills.
• Must possess a valid driver’s license.

Nice To Haves

• Direct experience in a mail room setting preferred.

Responsibilities

• Receives, scans as required, accurately sorts, and delivers incoming USPS and internal school mail.
• Receives, scans, and delivers incoming special carrier packages to the designated addressee.
• Processes automated mailings utilizing postal software applications and databases including Intellilink software mail equipment.
• Operate machines that print addresses, collate, fold, and insert material into envelopes for mailing.
• Safeguards confidential documents and records.
• Ensures compliance with USPS mail preparation, bulk, pre-sort, bar-coding, and Non Profit standards.
• Collects, electronically records, tracks, and downloads shipping data Downloads postage to meter following security checkpoints.
• Maintains equipment and supply inventory using just-in-time delivery approach for large mailings.
• Performs duties in accordance with high security standards required in a postal facility ensuring security of all equipment/mail.
• Processes required mail manifest on daily basis.
• Apply postage to outgoing mail for delivery to the United States Postal Service.
• Deliver and pick up mail between administrative buildings.
• Models nondiscriminatory practices in all activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED