Office Assistant - Fiscal

Golden Gate Regional Center • San Francisco, CA

12h • $42,193 - $50,632 • Onsite

About The Position

GGRC is looking for a Office Assistant to support our Fiscal Services Department. This role will be based out of our office in San Francisco.

Requirements

• High School certification. Bachelor’s Degree is preferred.
• 1-2 years’ work experience in relevant fields
• Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
• Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
• Ability to work with all levels within the organization
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Advanced knowledge of MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
• Use of discretion and ability to maintain confidentiality
• Excellent customer service skills
• Ability to build collaborative partnerships
• Accuracy and Accountability
• Strong organizational skills with exceptional attention to detail and accuracy
• Provide team with direction and purpose focused on quality, efficiency and client outcomes
• Successful implementation through follow-up and project management
• Problem identification and analysis; analytical thinking
• Self-direction and initiative
• Flexibility and Adaptability
• Ability to Prioritize
• Time management
• Collaboration/teamwork
• Excellent interpersonal skills

Nice To Haves

• Experience in multi-cultural settings and/or multi-lingual capacity

Responsibilities

• Provides administrative support to the different sub units within the Fiscal Department
• Coordinate and Schedule meetings as needed
• Answer and direct inquires to the right team as needed
• Act as point of contact for internal and external customers
• Assist and coordinate mailing projects as needed (Annual Statements, notices, rate letter, etc.)
• Assist with event and activity coordination for Fiscal Services
• Assist with filing and maintaining Fiscal Files for audit purposes
• Assist with packing, organizing, log files to an outside storage facility as needed
• Generate routine and ad hoc reports as needed.
• Generate reports, create tables, mail merges, pivot tables and look ups
• Order and manage supplies for the Fiscal team
• Provide assistance with fiscal related projects and initiatives as assigned by Fiscal Manager.
• Assist in the development and implementation of forms and processes.
• Other duties and tasks as assigned by the Fiscal Manager and Supervisors.
• Perform filing, filing maintenance, and file purging duties
• Prepare/analyze reports
• Prepare information for internal audit and state audits
• Communicate and resolve issues with vendors, staff, and management
• Interact with and assist other internal units
• Participate in special projects and assist with additional duties or tasks as assigned

Benefits

• We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
• 10% employer contribution to a 403(b) retirement account to help you save for the future!
• GENEROUS TIME OFF BENEFITS!!!
• No really, we mean generous:
• 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED