Office Assistant, Canton Community Outreach

Spoon River College • Canton, IL

43d • Onsite

About The Position

Spoon River College is a positive, team-oriented environment supportive of employee development. We are currently seeking a part-time Office Assistant, Canton Community Outreach position. This is a regularly scheduled 28 hours per week position. For more information on the benefits of working at Spoon River College, visit SRC Employee Benefits (https://www.src.edu/about-src/employment/src-employee-benefits) Experience success and join our team at Spoon River College! The Community Outreach Office Assistant provides office management services to the Community Outreach division.

Requirements

• A high school diploma or general education degree (GED) is required.
• Competency in accounting and mathematics is required, including the ability to add, subtract, multiply, divide, and count units of money.
• One year of related experience is required.
• Experience with Microsoft applications and personal computer skills are required with the ability to learn the Spoon River College information system and new programs as technology changes.
• Must possess a high level of confidentiality and accuracy. Must possess the ability to manage multiple and competing priorities; deal with conflict appropriately; withstand pressure, and remain calm in tense situations. Must possess problem-solving skills; flexibility, dependability, and responsibility. Must possess the ability to work in a team-centered environment and demonstrate a positive attitude.
• Must possess organizational abilities, superior interpersonal skills and client service skills, and verbal and written communication skills with the ability to speak before groups.

Nice To Haves

• An associate degree from a regionally accredited institution is preferred.
• Experience in a community college setting is preferred.

Responsibilities

• Performs reception duties such as screening and receiving visitors and incoming telephone calls. Serves as a resource person for students, faculty, renters, testers, and staff by answering questions about programs and/or services with related forms and/or procedures, or directing questions to the appropriate person and/or department.
• Performs complex office management and clerical functions including, but not limited to, calendar maintenance, meeting coordination, filing, proofreading, and ordering and inventorying office supplies and departmental forms; uses a variety of office and administrative software tools to produce correspondence and spreadsheets, prepares office mailings, prioritizes and/or distributes incoming departmental mail.
• Maintains files, records, enrollments, etc. while protecting the confidentiality, security, and permanency of records.
• Assists with the development of continuing education and VSK courses including, but not limited to: facilitating textbook ordering, organizing, monitoring, and maintaining course information and instruction materials, preparing classrooms for instruction, tracking enrollment, creating certificates, and disseminating class cancellation information.
• Performs student registration duties including, but not limited to: making course recommendations, registering students, processing student paperwork such as drop / add class requests; collection and recording of payment.
• Bills/receives and records revenue and prepares receipts and acknowledgments. Manages deposits.
• Assists with the coordination of Community Outreach initiatives, activities, events, and projects, which may include: coordinating materials, writing correspondence, preparing office mailings, including bulk mailings, making room reservations, coordinating event tickets, creating signage, ordering refreshments, and other duties.
• Assists with daily activities related to departmental budgets.
• May assist with Canton room scheduling for courses or internal/external events.
• Occasionally works evenings to cover classes or events that require a monitor.
• May prepare promotional materials for courses.
• Performs other duties as assigned by the supervisor.

Benefits

• For more information on the benefits of working at Spoon River College, visit SRC Employee Benefits (https://www.src.edu/about-src/employment/src-employee-benefits)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 251-500 employees