Office Assistant / Assistant Training Coordinator

ANDO International•New York, NY

30d•$20 - $25

About The Position

We are seeking a proactive, highly organized and adaptable Office Assistant / Assistant Training Coordinator to support our daily operations. The ideal candidate will thrive in a fast-paced environment, efficiently managing multiple tasks while maintaining a friendly and professional demeanor with clients. This individual will take ownership of their work, ensuring precision and efficiency, and values contributing to the overall growth and operational excellence of our business.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent verbal and written communication skills in both English and Spanish.
Strong organizational and multitasking abilities.
Previous experience in an administrative or office support role.
Strong problem-solving skills with a solution-oriented mindset.
Flexibility and adaptability to handle shifting responsibilities and client needs.
Proficiency in using Zoom for virtual meetings and online trainings administration.

Nice To Haves

Experience in the environmental, educational or construction industry is advantageous.

Responsibilities

Provide friendly and polite communication with clients, ensuring their needs are met promptly and professionally.
Handle multiple tasks that require attention simultaneously, demonstrating flexibility and adaptability to changing priorities.
Identify challenges and proactively develop effective solutions to ensure seamless office operations.
Work efficiently in a fast-paced environment, adhering to deadlines and managing time effectively to support team objectives.
Answer and direct phone calls; manage correspondence via email and mail.
Assist in the scheduling and coordination of upcoming courses.
Maintain and update office records and files.
Order and manage office supplies inventory.
Greet and assist visitors, ensuring a welcoming environment.