Office and Purchasing Coordinator

Centria Autism•Farmington Hills, MI

3d•$50,000 - $60,000

About The Position

Every child deserves the brightest future and Centria Autism Services is on a mission to help children with Autism Spectrum Disorder (ASD) have the best developmental experience possible while acquiring the skills to succeed in the world on their own terms. Too many children with ASD are untreated or undertreated and Centria is committed to reaching every child in need and their families with interventions based on the principles of Applied Behavior Analysis that meet – and exceed -- best practices. Our Optimal Outcomes Model(TM) looks at the whole-child, engages families in aspirational treatment planning and leverages team-based care to allow BCBA’s to focus on clinical issues and support Centria’s dedication to quality, family satisfaction and developmental outcomes. Founded in 2009, Centria now operates in 13 states and is working hard to develop approaches to sustain quality while reaching tens of thousands of children across the country; we use data-driven analytics and sophisticated software platforms to constantly evaluate our quality and performance, and develop new approaches to supporting our clients and their families on their journey. See what it's like... Position Summary The Office and Purchasing Coordinator is responsible for procuring materials, supplies, equipment, and services following cost, quality, and quantity specifications. This role coordinates and implements the purchasing and supply-related processes, ensuring process adherence. The Office and Purchasing Coordinator contributes, supports, implements, and communicates purchasing-related objectives and initiatives of the company. Success measures include adherence to Centria policies, flawless execution of tasks, and meeting or exceeding personal qualitative and quantitative key performance indicator (KPI) metrics.

Requirements

Bachelor's Degree, or equivalent experience
Basic computer skills
Working knowledge of laptop/desktop PC
Proficiency in Microsoft Suite (Word, Excel)
Proficiency in G Suite (Gmail, Drive, Docs, Sheets)
Robust analysis, judgment, negotiation, and problem-solving skills;
High attention to detail;
Ability to organize, prioritize, and handle multiple tasks, adhere to established deadlines, and produce work that consistently meets or exceeds team benchmarks;
Effective communication skills, both written and verbal, with internal and external stakeholders;
Proven adaptability with a willingness to work both collaboratively and individually to achieve desired business outcomes;
Demonstrated strong work ethic with attention to detail, accuracy, and quality;
Established track record of generating error-free work.
Ability to follow written instructions
Ability to use computers and computer/software programs
Able to communicate expressively and receptively

Nice To Haves

1+ years of purchasing experience and/or facility experience preferred
Previous experience negotiating and interacting with business partners and key stakeholders of all levels
Experience with both manual and automated purchasing systems preferred

Responsibilities

Manage purchasing process of office supplies, PPE, ABA Center and LSAA materials, and IT equipment by gaining appropriate approvals and following all purchasing guidelines.
Use manual system via Microsoft Excel to manage requests, approvals, purchase orders, and tracking of past orders, etc.
Identify risks and escalate contingency planning to ensure sufficient resource requirements demands such as quantity and quality to meet business needs and timelines.
Monitor, manage, and order supplies and IT equipment.
Work closely with other departments and leadership to resolve discrepancies.
Protect assets by supporting, communicating, monitoring, and enforcing internal controls and procedures.
Work with vendors to purchase goods and services, assist leadership in developing new sources, and maintain strong rapport with vendor base.
Communicate with suppliers and contacts to achieve product availability within budget requirements.
Participate in the evaluation of vendor performance regularly.
Perform cost analysis and seek out bulk pricing options to ensure Centria receives competitive pricing.
Ensure department records are accurate and maintained and comply with federal, state, and local requirements.
Collect, analyze, and distribute materials data relative to impacted departments as needed.
Set up a manual tracking system for Capital expenditures allocated to each ABA Center or LSAA.
Support facilities in various functions as needed.