Office and Events Manager

GiveWell • Oakland, CA

7h • $120,000 • Onsite

About The Position

GiveWell is a research organization that identifies and funds cost-effective giving opportunities, focusing on global health and well-being. Our work is funded by tens of thousands of donors who rely on our research to inform their giving. We’ve grown from directing $1.5 million in 2010 to directing nearly $400 million in 2024. The role We’re hiring an Office and Events Manager to own the management of our Oakland office, develop and manage in-person events, and support the employee experience. You’ll be a member of our People team, reporting to our Head of People, and work out of our Oakland office (3 days per week minimum). Why is GiveWell hiring for this position now? GiveWell’s work aims to save and improve the lives of people around the world. We couldn’t do that without a high-performing team. It’s important that each person on our team is supported, productive, and aligned with GiveWell’s goals, and that we create a culture that is inviting for new team members. Our team has grown substantially in the last few years, and we want to invest in improving our in-person events, engagement, team-building, and more. This role, which is an expanded version of our previous Operations Assistant role, will have a tangible impact on our ability to create a high-trust, employee-centric, and inclusive environment. We’re excited to welcome someone who’s passionate about helping us develop a strong, integrated team! The job will include the following types of activities: Managing our Oakland office , which is our headquarters and host location for semi-annual Visit Weeks. You’ll ensure that the Oakland office is in great shape and that it provides a seamless experience to our in-office employees and guests. You’ll also manage vendor relationships and support employees working from our smaller coworking spaces in New York City and London, and potentially others as needs arise. Planning and managing our in-person events , including location and venue selection, vendor management, travel/logistics coordination, and on-site support. We may also ask you to occasionally support in-person donor events. Our current staff events include: Twice-yearly all-staff Visit Weeks at our Oakland office (you’ll fully plan these) Annual retreats for our Operations, Research, Outreach, and senior leadership teams (you’ll lead planning for these, working closely with departmental leadership) Several small subteam retreats (you’ll provide responsive support for these, but won’t be responsible for full planning) Building engagement in a remote-first work environment. Approximately 20% of our employees are based in the Bay Area and work from our office at least once per week. We also have around 15 employees who work out of our Brooklyn office and around 5 employees who work out of our London office. The remainder (just over 50% of GiveWell staff) work fully remotely. We’d like you to build team cohesion and social connection in ways that make sense for our team, both by developing new rituals and by managing existing rituals like All-Staff meetings, Brown Bag Lunches (employee-led conversations or discussions around hobbies or interests), and Round Tables (educational discussions focused on our work). Recognizing employees. You’ll find ways to recognize the positive contributions of our team members, praise and incentivize excellent performance, and celebrate big wins and employee milestones. Carrying GiveWell’s culture. You’ll support a strong culture by modeling transparency, truthseeking, and candid feedback. You’re a welcoming presence for all new staff and support them in acclimating to GiveWell throughout their onboarding

Requirements

• We’re looking for candidates with three or more years of experience with office management and event planning.
• You own your work. You’ve independently carried out projects from start to finish. You loop in the right stakeholders at the right time and keep the big picture in mind while moving projects across the finish line.
• You’re conscientious. You have strong attention to detail and you don’t cut corners.
• You have high output. You can capably juggle multiple projects with differing priorities and are always looking for new ways to add value.
• You’re creative. You’ve created systems from scratch, and you enjoyed doing it. You’re constantly on the lookout for new ways to bring teams together and improve our shared spaces.
• You’re aligned with GiveWell’s mission and values. You’re passionate about GiveWell’s work and impact, and you personally resonate with our values . We think this is very important both for your professional success at GiveWell and for your day-to-day enjoyment of our culture.
• You’re a realist. You understand that culture management and employee experience is complex, that it’s impossible to perfectly satisfy every stakeholder, and that hard tradeoffs are sometimes required. You’ve developed good judgment about how to navigate challenging situations.
• You communicate candidly. You share information proactively, you’re receptive to feedback, and you give feedback to others.
• You’re an effective verbal and written communicator.
• You meet the physical requirements of the position. This job requires the ability to lift and move up to 45 pounds as well as other physical abilities for actively participating in office management.

Nice To Haves

• Prior experience in employee engagement, in operations, or as an executive assistant is also a plus!

Responsibilities

• Managing our Oakland office , which is our headquarters and host location for semi-annual Visit Weeks. You’ll ensure that the Oakland office is in great shape and that it provides a seamless experience to our in-office employees and guests. You’ll also manage vendor relationships and support employees working from our smaller coworking spaces in New York City and London, and potentially others as needs arise.
• Planning and managing our in-person events , including location and venue selection, vendor management, travel/logistics coordination, and on-site support. We may also ask you to occasionally support in-person donor events.
• Building engagement in a remote-first work environment.
• Recognizing employees.
• Carrying GiveWell’s culture.

Benefits

• Fully funded health, dental, vision, and life insurance (we cover 100% of premiums within the US for you and any dependents)
• Four weeks of paid time off per year
• 16 weeks of fully paid parental leave
• Ergonomic home workstations or coworking space memberships
• 403(b) retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees